Coordinator for Event Services

University of Georgia

retirement plan

United States, Georgia, Athens

Nov 06, 2024

Posting Details

Posting Number	S12876P
Working Title	Coordinator for Event Services
Department	VPSA-Dean of Students
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday thru Friday 8am-5pm with occasional nights and weekends
Advertised Salary	$46,000.00
Posting Date	11/05/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	01/06/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Student Services Paraprofessional/Professional
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	One year of supervisory experience as a staff member or student employee, volunteer, intern or similar role in a college or university setting
Position Summary	The Coordinator for Events Services is responsible for working with customers from across campus to ensure each assigned event taking place in Tate Center Facilities runs smoothly. This position is instrumental in driving the seamless function of all the events within the Tate Student Center facilities. This position reports to the Senior Coordinator for Event Services and is part of the larger Campus Reservations, Events & Technical Services ( CRETS) staff. Considerable early morning, evening, and weekend hours are required.
Knowledge, Skills, Abilities and/or Competencies	Strong organizational skills, attention to detail and accuracy Excellent customer service skills Excellent time management skills Ability to multitask Ability to be proactive and work independently Strong verbal and written communication skills and the ability to work well with others, including the ability to establish and maintain effective working relationships with students, faculty/staff, fellow employees, and general public Ability to work nights and weekends as needed.
Physical Demands	Ability to lift and set up technical equipment up to 25lbs
Is driving a responsibility of this position?	No
Is this a Position of Trust?	No
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	No
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Coordination of Event Process

Serve as Event Coordinator in producing multiple events as assigned from start to finish, including event reservations, customer relations, implementation, and on-site supervision of events.
Work directly with customers to ensure all event details are captured and implemented.
Create and design event setup diagrams based on communications with customers.
Submit workorders to ensure all outside partners are notified of elements that are needed for a successful event, including cleaning workorders and vendor ordering of supplies.

Percentage of time

Duties/Responsibilities

Oversight of Events

Greet each customer on the day of their event, ensuring their needs are met and the event starts smoothly.
Oversee and prepare facilities for meetings and events taking place in Tate Center facilities and other locations assigned during the week, including some early mornings, nights, and weekends.
Assist the Senior Event Coordinator with additional events taking place within the Tate Student Center facilities and other locations.
Assist the Event Services student staff, (student crew that manages room set-up and break down, maintains room conditions and manages equipment for meetings and events in Tate Center facilities) as needed.

Percentage of time

Duties/Responsibilities

Administrative and Communication between Units

Use multiple software programs to input all reservation information for each event.
Attend weekly meetings to ensure appropriate communication between the Event & Tech team and other campus partners.
Work with other units within the office to ensure smooth event operations on a daily basis.
Leadership over the event operations during absences with other event team members.

Percentage of time