Personnel Specialist

University of Georgia

retirement plan

United States, Georgia, Athens

Nov 13, 2024

Posting Details

Posting Number	S12907P
Working Title	Personnel Specialist
Department	Franklin-Deans Business Office
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department	Franklin College of Arts and Sciences, named in honor of Benjamin Franklin, is the heart of UGA's liberal arts learning environment. The research, scholarship and creative output by the faculty and students in more than 30 academic units set the pace for a dynamic environment at Georgia's flagship institution.
College/Unit/Department website	https://franklin.uga.edu/business-office/teams
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	M-F, 8am-5pm; Occasional evening or weekend work may be required during peak hiring season
Advertised Salary	Commensurate with Experience
Posting Date	11/13/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	12/16/2024
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	HR/EEO/OD Professional
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	The Personnel Team provides operational support to units in the areas of personnel by determining and processing appropriate actions using University systems such as UGAJobs and USGConnect. Based on a variety of factors, determines the appropriate job classification and coordinates the entry and validation of employee changes including position creation and management, onboarding (transition from UGAJobs to HCM), and ensuring that employees are compensated for the correct amount on a timely basis. The personnel team will be available for policy consultation and will work closely with Franklin Faculty Affairs.
Knowledge, Skills, Abilities and/or Competencies	Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment. Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines. Ability to act independently and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation. Advanced knowledge of Microsoft Excel, pivot charts, and tables. Strong analytical and problem-solving skills. Solid knowledge of processes, protocols, and procedures with a focus on personnel/position management and payroll accounting. Demonstrated ability to form action plans and independently make decisions. Experience coordinating multiple projects, and adapting programmatic objectives to changes. Knowledge of position management related to various employee types including but not limited to faculty, staff, graduate students, temporary/limited term faculty, hourly employees, and work study students
Physical Demands	Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Personnel Management:

Working on a team of 3-4, responsible for the determination of classification and creation of graduate student, hourly, and temporary positions in UGAJobs.
- Approximately 1500 graduate student positions in the college.
- Approximately 300 temporary, hourly positions in the college.
Understand varying payrates amongst units and ensure FTE compliance across multiple positions within Franklin and across UGA.
Working with units to understand departmental needs; applying that information as it relates to job duties and positions of trust.
Verification of funding prior to position creation.
Document any term limits on funding in position.
Serve as applicant manager for direct hire searches. Applicant manager for open searches would reside in the departments.
Process hiring proposals for graduate student, hourly, and temporary positions.
Set up position funding in HCM.
Complete new hire ticket for Franklin OIT.
Manage ACA compliance.
Manage position movement between 18T and 18C as required by UGA.
Process any needed visa or immigration documents for new or existing employees.
Processes reports to changes in UGAJobs for graduate student, hourly, and temporary position.

Percentage of time

Duties/Responsibilities	Approvals and Compliance: Serve as CHRP. Ensure compliance with UGA processes and standards.
Percentage of time	10

Duties/Responsibilities	Collaborate with other FBSO colleagues serving as a policy resource for Franklin units regarding hiring, termination, and other personnel matters.
Percentage of time	10