Administrative Coordinator

Rutgers University

United States, New Jersey, Newark

Nov 19, 2024

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	Staff & Executive
Department	SHP-Dean's office-Admin
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers School of Health Professions ( SHP) is seeking a Administrative Coordinator to work in the Enrollment Services Department. The Student Affairs and Registrar Services Administrative Coordinator plays a vital role in supporting the Office of Student Affairs ( OSA) and Registrar Office. This position coordinates administrative operations, ensuring seamless delivery of services and compliance with regulations. Key responsibilities include providing primary administrative support to senior leadership, managing events and programs, maintaining critical records and systems, and offering guidance on policies and procedures. Additionally, this coordinator will oversee the maintenance and updates of the academic calendar and student handbook, ensuring accuracy and consistency in institutional policies and procedures. Essential duties and responsibilities include the following: Provide administrative assistance and key support to the Assistant Dean/Registrar, ensuring seamless dayto-day operations. Liaise between the offices of Academic Affairs and Enrollment Management, facilitating communication and collaboration. Manage OSA email, responding to inquiries and directing messages appropriately. Maintain accurate records and files for the OSA/Registrar office, ensuring confidentiality and compliance. Monitor and track required completion of compliance training for incoming students.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	21S
Position Salary	$55,000,00
Annual Minimum Salary	58025.00
Annual Mid Range Salary	69366.00
Annual Maximum Salary	82164.00
Standard Hours	37.50
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree required plus two (2) years of administrative experience in student affairs, enrollment management, or similar roles at a college of university.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications	Experience in working with disadvantaged students and Spanish speaking is desirable.
Equipment Utilized
Physical Demands and Work Environment	Standing, sitting, walking, talking or hearing. No special vision requirements. Office environment. Moderate Noise.
Special Conditions

Posting Details

Posting Number	24ST2699
Posting Open Date	11/19/2024
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement