Investigations Assistant

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $65,000 - $80,000

Position Summary

The Office of Institutional Equity serves as the primary resource for addressing all reports of discrimination and discriminatory harassment, including Title VI, Title IX, and other relevant federal and state regulations. The Office is responsible for reviewing, investigating, and managing all incidents from inception to resolution, regardless of whether the Respondent is a student, faculty member, staff, or affiliate.

The Investigations Assistant supports the Office of Institutional Equity through foundational assistance, including summarizing cases, managing documents, and performing initial investigation research. This role offers hands-on experience in a collaborative environment, supporting all investigations handled by OIE. The Investigations Assistant reports to the Manager of Investigative Support.

Responsibilities

Case Support and Document Management

• Assist in organizing and managing case files, including scanning, filing, and maintaining investigation documents in compliance with office standards.
• Summarize case materials, investigative reports, and other investigation documents to provide concise overviews for investigation team.
• Maintain accurate and accessible records, ensuring all documentation is updated and filed properly.

Investigation Research and Case Analysis

• Conduct preliminary investigation research to support ongoing investigations.
• Assist in drafting initial case summaries, outlines, and reports under the guidance of the investigation team.
• Compile and organize relevant information from various sources, such as online databases and public records, to aid in case investigations and preparations.

Administrative and Operational Support

• Schedule and coordinate meetings, interviews, and hearings, working with both internal and external parties.
• Prepare and distribute agenda, meeting notes, and case updates are required by the investigation team.
• Assist in preparing materials for investigators, ensuring documents meet investigation and procedural requirements.

People

• Communicate with Case Managers, witnesses, and other stakeholders at a preliminary level to gather information and provide case investigation status updates.
• Handle routine inquiries and refer complex questions to the appropriate member of the investigation team.

Other

• Uphold the highest standards of confidentiality and integrity when handling sensitive information related to investigations.
• All other duties as assigned.

Minimum Qualifications

• Bachelor's degree or equivalent in related experience required, 3-5 yrs of related work experience.
• Basic understanding of legal terminology and procedures.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite and basic legal research tools.
• Excellent communication skills, both written and verbal.
• Written Sample Required

Preferred Qualifications

• Experience in a legal setting, such as a law office, corporate legal department, or university legal office.
• Familiarity with databases.
• Familiarity with legal frameworks related to equity, Title VI, Title VII, and Title IX cases.
• Ability to manage multiple tasks efficiently in a fast-paced environment.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.