Administrative Coordinator

Rutgers University

United States, New Jersey, Newark

Nov 22, 2024

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	SASN - Dean's Office
Overview	The School of Arts and Sciences-Newark ( SASN) is a place where exploration, discovery, and imagination come together to form the core of a liberal arts education. We serve all undergraduates at Rutgers University-Newark (RU-N); and offer a broad selection of more than 2,000 undergraduate and graduate courses a year in more than 40 subjects. SASN combines the best of a large research university with a small liberal arts college. RU-N is a remarkably diverse, urban, public research university that is not just in Newark but of Newark-an anchor of our home city.
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator (Personnel Coordinator). The Administrative Coordinator (Personnel Coordinator) is a member of the Dean's Office team embracing the challenges of achieving community goals and supporting team efforts to grow together. This position is responsible for and not limited to the following: Provides support for personnel and payroll, and other administrative and operational activities for the Dean's Office, School of Arts and Sciences-Newark (SASN) Supports staff recruitment and personnel activities, including, but not limited to, recruitment, onboarding, training and development, record keeping Participates in, contributes to, and supports special projects, training, learning and development, and other initiatives to cultivate a positive work environment and to promote, support, strengthen, and expand the relationship between the Dean's Office and academic departments and programs as well as other administrative partners Contributes to the design, implementation, and maintenance of new systems Ensures a professional, responsive, and welcoming environment for diverse stakeholders, including faculty, staff, students, administrators, and others Ensures clear, consistent, reliable, and thorough communications Uses technology to achieve operational efficiencies and a streamlined workflow. Identifies opportunities for process and other improvements and provides feedback for ongoing improvements, identifying trends and knowledge-based needs and providing insight to increase operational efficiencies Must be able to multitask in a fast-paced, stakeholder-focused, highly confidential environment with an understanding of the mission, vision, role, and goals of the Dean's Office, SASN, and RU-N, and the role the tasks and responsibilities of this position play in the achievement of these goals
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of administration, human resources, or payroll A minimum of two years of relevant experience in an administrative function
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires excellent communication and organizational skills Ability to integrate multiple sources of information; strong decision-making and problem-solving skills Desires for a commitment to continuous learning Ability to adapt to a changing environment to handle multiple priorities simultaneously Interacts successfully with a wide range of individuals throughout the University community
Preferred Qualifications	Experience in higher education and in a unionized environment preferred
Equipment Utilized	Position regularly uses MS Office Suite, Cornerstone, ROCS, Box, PARS, HCM, EMS, E-Verify, Adobe products, and knows or will learn any and all systems RU uses for human resources, recruitment, payroll, absence reporting, time keeping, recruitment, information management, event management, and website and social media maintenance and updates, and knows or will learn the equipment, software, and specialized materials needed to support the effective and efficient performance of this position
Physical Demands and Work Environment	High profile, fast-paced, stakeholder focused, highly confidential, team environment Occasional evening or weekend work may be required.
Special Conditions

Posting Details

Posting Number	24ST2669
Posting Open Date	11/22/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement