Accounts Payable Specialist

PGAL is a national design firm specializing in architecture, interior architecture, engineering, and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open and offers the opportunity to work on a wide range of project types. is an ideal place to build a career and develop skills in design, project delivery, entrepreneurship, leadership, and life.

We are seeking to hire a full-cycle Accounts Payable Specialist with 5+ years' A/E/C industry experience to assist with project accounting-related tasks, client invoicing, and accounts payable and to provide support to our billing and A/P teams. The ideal candidate is a team player who can balance multiple tasks while working in a fast-paced, dynamic environment.

Responsibilities:

Including, but not limited to,

- Full cycle AP (processing, coding, and auditing) of consultant invoices in compliance with company policies, procedures, and deadlines

- Assist with the processing of Trade payables and expense reports

- Ensuring timely payments of vendor invoices and expense vouchers, as well as vendor and employee inquiries

- Maintain Accounts Payable Aging Report and reconciling Vendor accounts

- Maintain vendor integrity, 1099 information and filing

- Assist with Consultant Certificate of Insurance (COI) collection/maintenance in compliance with project contractual and procedural requirements

- Project analysis

- Coordinate with billing staff in the monthly planning and consultant-related matters

- Assist with audit tasks as needed

Qualifications:

- Must have prior experience working in an A/E/C firm

- 5+ years of prior experience processing high volumes of payables and billings

-Must have excellent customer service communicating with internal and external customers

- Proficient in Microsoft Office Suite (Outlook, Excel, and Word)

- Proficient in Bluebeam or Adobe Acrobat

- Intermediate/Advanced experience with Deltek Vision/Vantagepoint's Vendor/Firm, Project and Transaction Centers

- Ability to work in a fast-paced environment

- Team player with the ability to balance multiple tasks

- High school diploma

- Must be authorized to work in the United States for any employer without sponsorship

PGAL offers a comprehensive benefits package that includes medical, dental, vision, disability, life, flexible spending accounts, a 401(k), and profit sharing. We also offer paid leave, including holidays and PTO.

PGAL is an Equal Employment Opportunity Employer: Females, Minorities, Veterans, and Disabled

PGAL is a VEVRAA Federal Contractor.