Associate Director for Finance

Established in 2007, the UW-Madison Institute for Clinical & Translational Research (ICTR) (https://ictr.wisc.edu/) provides training, funding, and services to help clinical and translational researchers from many fields grow their careers and increase their impact. We connect researchers with resources that increase the efficiency and equity of their work, while also shortening the time between discovery and clinical/community impact. ICTR is based at the UW School of Medicine and Public Health (SMPH) and represents a robust, multidirectional partnership between SMPH and the UW-Madison Schools of Education, Nursing, Pharmacy, and Veterinary Medicine; the College of Engineering; and the Marshfield Clinic Research Institute.

ICTR is supported through grant funding from the National Institutes of Health (NIH), the Wisconsin Partnership Program, and other sources that include UW-Madison campus partners. ICTR is one of more than 60 sites around the country supported by the Clinical and Translational Science Awards (CTSA) program of NIH's National Center for Advancing Translational Sciences.

We're recruiting an Associate Director for Finance to join our leadership team. This role supervises a team of accountants and grants managers within ICTR Central Administration. This highly collaborative team is responsible for managing a complex and robust research administration infrastructure supporting the entire lifecycle of pre and post award activities, training awards, degree programs, pilot research grants, revenue generating services, purchasing and payments, contracts, internal and external grant reporting, and compliance.

Reporting to the Department Administrator, the Associate Director for Finance serves as ICTR's primary financial contact and expert, providing strategic leadership for the department's financial team, processes, and planning. This position will lead continuous improvement and change initiatives in conjunction with the department's strategic plan, ensuring alignment with school, campus and health system expectations. The Associate Director will oversee and guide the annual cycle of research administration activities; develop and implement effective tools and processes for financial management, funder compliance, and reporting; and ensure effective coordination and communication among team members and with internal and external partners.

This work will include a substantial role in navigating the UW transition to Workday in 2025, planning for ICTR's next CTSA renewal application in 2026, and implementing new cloud-based tools (such as Smartsheet and QlikSense) to support next-level ICTR financial management, planning, and reporting.

ICTR Mission: We discover, translate & disseminate interventions to improve health & health care.

ICTR Core Values: Inclusivity, Leadership, Excellence, Innovation, Collaboration, Accountability, Communication

Learn more about ICTR: https://ictr.wisc.edu/

• 30% Plans, schedules and directs financial operations, budgets, allocations and compensation plans for a specific fiscal work unit
• 15% Recommends, interprets, disseminates and implements unit-focused fiscal policies and procedures, ensuring compliance with established rules, regulations and financial guidelines
• 10% Participates in the development, maintenance, and monitoring of automated financial information systems and accounts and ledgers for multiple functional areas
• 5% Directs the solicitation, review, and awarding of funds from grant programs and integrated research projects occasionally
• 20% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• 10% Serves as a key resource to leadership and staff in the department as well as a liaison to partners and stakeholders
• 5% Leads and executes financial analyses and makes recommendations to department leadership
• 5% Participates in day-to-day financial operations, budget development, reporting, and data management in collaboration with team members

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Required
Bachelor's Degree

Master's Degree preferred with a preferred focus in Accountancy or MBA

Required:
- Minimum 3 years of experience in a leadership role specific to financial management or research administration.
- Minimum 3 years of demonstrated proficiency in accounting or financial principles, such as budgeting, financial projections, preparing reconciliations, and complex financial reporting.
- Advanced proficiency in Smartsheets, Microsoft Excel, or Google Sheets including complex formulas and pivot tables to create financial dashboards.

Preferred:
- Experience in a highly regulated environment such as a university or government organization. Three or more years of experience in a relevant sector is strongly preferred.
- Experience supporting grant proposal development and award management in a financial, project management, or research administration role. Experience with NIH grants preferred.
- Experience with enterprise resource planning (ERP) systems. Experience with Workday is strongly preferred.

Desired knowledge, skills, and abilities:
- Strong oral & written communication skills to explain and present complex financial data and information through a variety of reports to key stakeholders, such as principle investigators, directors, and funders.
- Strong organizational skills with the ability to prioritize workload, effectively manage multiple projects and deadlines, and independently follow-through on tasks.
- Strong analytical and problem-solving skills to manage complex budgets and financial transactions.
- Ability to interpret and apply financial regulations and compliance standards.
- Detail-oriented with a strong commitment to accuracy and integrity in financial reporting.
- Highly collaborative with a focus on customer service and solutions.

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $120,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Kim Mcfarlane
kmmcfarlane@wisc.edu
608-263-1130
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Finance Associate Director(FN011)

A53-MEDICAL SCHOOL/ICTR/ICTR-ADM

Academic Staff-Renewable

310198-AS