New

Assistant Program Manager

University of the Pacific

United States, California, Sacramento

3200 5th Avenue (Show on map)

Jan 16, 2025

Posting Details

Position Information

Job Title	Assistant Program Manager
Union Level
Department	Public Policy, Public Administration
Campus	Sacramento
Posting Number	201303908P
Full or Part Time	Full Time
Number of Months	12
Work Schedule	Work is performed during standard business hours.
Position End Date
Open Date	01/16/2025
Close Date
Open Until Filled	Yes
Special Instructions to Applicants	For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period.

Position Summary Information

Primary Purpose	The Assistant Program Manager ( APM) reports to the Director of the Transformational Change Partnership ( TCP) and provides administrative and logistical support to the partnership. The APM is responsible for planning and executing in-person and virtual events, has clear communication among partner organizations and participants, acts as a representative of the University on business, and completes administrative activities using independent judgement.
Essential Functions	Accumulate, centralize, analyze, and redistribute improvements to administrative and coordination processes for TCP and related projects. Update, publish, and reinforce public policy routines process improvement for operational efficiency. Manage and ensure timely submission of documentation, financial reports, and necessary communication to meet all agreed upon grant deadlines. Resolve routine problems using independent judgment and with little to no consultation; handle multiple assignments and prioritize in a constantly changing work environment. Create, build, analyze, update, and follow-through on changes to TCP and related project budgets to ensure timely and accurate forecasted spending against available revenue. Manage the routing and draft elements of contracts between TCP, related projects, and outside partners, including but not limited to routing contracts to achieve signature from all parties. Responsible for ensuring timely and accurate invoice payment and/or receipt of funds. Lead collaborator for planning with McGeorge marketing team and TCP Director to lead, develop and maintain website and social media presence as well as events to promote the TCP and related projects. Provide support in scheduling meetings for the Director and University staff working on TCP and related projects. Act as the first responder and representative of the University and McGeorge of Law with external stakeholders, including external agencies, counties, professional organizations, and others. Assist in special projects as requested. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications	Bachelor's degree. Three (3) years of complex administrative experience. Two (2) years of related work experience in public policy.
Preferred Qualifications	Master's degree. Assume responsibility and work effectively with minimum supervision. Ability to manage a variety of professional activities, correctly interpret and explain policies and procedures, and work well with tight deadlines while maintaining complete confidentiality. An exemplary work ethic and commitment to the mission and goals of the Law School and Public Policy Program. Excellent communication and interpersonal skills to interact regularly with the campus community and the public. Ability to independently self-mange assignments and handle sensitive and confidential information with integrity and discretion. Strong organizational skills and attention to detail. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment/Work Week/Travel: Work is performed during standard business hours.
Hiring Range	$68,640.00 - $73,265.00 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement	All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA/EEO Policy Statement	University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.