Development Leadership Coordinator

Position Description:

Every day, in ways both big and small, the Medical College of Wisconsin (MCW) is impacting lives for the better. MCW ... changemaking for a healthier Wisconsin.

As a Development Leadership Coordinator, you will be reporting to the Vice President and Chief Development Officer, Office of Institutional Advancement (OIA), the Leadership Coordinator will serve as a vital partner in advancing the philanthropic mission of MCW and its partners, providing strategic and operational support to a high-performing team dedicated to transforming healthcare through philanthropy. The Leadership Coordinator will provide executive level administrative and project management support to the OIA team to advance departmental goals, execute donor and volunteer engagement needs, lead communication with internal and external stakeholders, and serve as primary support for department projects, events, and staff onboarding.

This position offers exposure to high-level leadership, strategic initiatives, and opportunities to grow skills in philanthropy, project management, and stakeholder engagement in a dynamic, mission-driven environment.

Key Functions and Responsibilities

Philanthropy

• Works closely with the VP and CDO, leadership team, and principal gift officers to support the identification, cultivation, solicitation, and stewardship of major, principal, and trustee donors.
• Drafts strategy and briefing documents, supports data input and management, coordinates proposal and stewardship workgroups aligned with high-level donor prospects.
• Assists in the planning and execution of high-level prospect/donor appointments by making and securing meetings, placing confirmation calls, acquiring meeting space, confirming catering, preparing, and printing documents for prospect/donor meetings.
• Executes leadership communication with faculty, staff, and clinician leaders related to OIA donor strategy meetings and campaign visioning.
• Properly records information about prospects/donors using Raiser's Edge. Ensure contact reports and key donor information is properly captured in donor record.
• Drafts and edits leadership correspondence to prospects, donors, board members, alumni, faculty, and staff.
• Generates donor contact reports and briefings to share with Froedtert Hospital and MCW executive leadership.
• In collaboration with Director of Prospect Management and Research, runs key financial and donor data reports to assist fundraising team in analyzing donor data and moves management.
• Leads Healthcare Philanthropy Program execution focused on generating program reports and producing patient letters to advance significant benefactor opportunities.

Donor and Volunteer Engagement

• Partners with Executive Director of Froedtert Hospital Foundation, Executive Director of Alumni Association, and all gift officers to lead engagement strategies and produce supportive materials for the MCW and Froedtert governing boards, Alumni Association Board, and disease-specific advisory boards.
• Coordinates meeting planning and preparation, including regular reports on key development initiatives to boards.
• Executes engagement opportunities through individual mailings, creating correspondence, data entry, development of fundraising materials, scheduling of meetings and other special projects.

Strategic Project Management

• Manages all aspects of new-staff onboarding and training, including identification and planning of additive meetings, resources, and trainings based on individual roles and experience level.
• Plans for any all-staff or leadership-focused meetings by managing logistics and technology, recommending agendas, preparing supportive materials, and communicating with all attendees including executive-level leadership.
• Supports special projects within OIA critical to meeting fiscal year and long-term department goals, including identifying appropriate resources to support project deliverables
• Reviews current team processes and recommend procedural or policy changes to improve operations.
• Exercises independent judgment while planning and coordinating office activities and procedures.

Executive Administrative Support

• Works in close partnership with the VP and CDO to maintain an executive-level calendar, ensuring necessary preparation for all meetings including creation of agendas and supportive materials, as well as communication with key stakeholders.
• Provides leadership administrative support to OIA leadership team related to internal and external meetings.
• Creates data reports, briefings, PowerPoints, and additional materials to support necessary projects and meetings aligned OIA leadership.
• Acts as a liaison for the VP and CDO with all internal and external relationships.
• Maintains discretion with confidential information and serves as a trusted partner to senior leadership across within OIA and across MCW and Froedtert Hospital.
• Executes proactive planning aligned with all key responsibilities.

Knowledge - Skills - Abilities

• Excellent oral and written communication skills are essential.
• Experience working on meetings and events requiring attention to detail and working with high-profile community volunteers and leaders.
• Understanding of and adherence to confidentiality issues.
• Strong technological aptitude with advanced skills using Microsoft Word and Excel and fundraising software, preferably Raisers Edge.
• Knowledge of desktop/web publishing software preferred.
• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
• Organization, time management, interpersonal, communication, and problem-solving skills.

Preferred Schedule:



Hybrid: Onsite 3-4 Days Per Week

Position Requirements:

Minimum Qualifications:

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor's Degree
Minimum Required Experience: 4 years of program/project coordination experience

Preferred Qualifications:

Preferred Education: Master's Degree
Preferred Experience: 6 years of database query and reporting experience; experience in Development/Advancement setting

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• 403B Retirement Package
• Competitive Vacation, Sick Time, and Paid Holidays
• Tuition Reimbursement
• Paid Parental Leave

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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