P/T Admin. Assistant

Temple University's Education Abroad Department is searching for a Part Time Administrative Assistant.

Salary Grade: T22

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Job Summary:

Education Abroad and Overseas Campuses serves as the central unit responsible for promoting and facilitating education abroad at Temple University. Education Abroad administers academic year, semester, and summer study abroad programs hosted by Temple's overseas campuses in Rome, Italy and Tokyo, Japan; offered through exchange and other institutional partners around the globe and developed and led by Temple faculty members. Enrolling and serving an average of 1200 Temple and non-Temple students a year, the Education Abroad team is committed to providing transformative global learning experiences that prepare the diverse students from Temple and our U.S. partner institutions to develop as engaged global citizens, collective problem-solvers, and leaders in their chosen field.

The Administrative Assistant serves as the initial point of contact for the Education Abroad office reception/front desk and performs a wide variety of front-line client services. The Administrative Assistant provides traditional office administrative support to the Education Abroad operations, including managing the front desk, answering telephones and greeting visitors; scheduling appointments and meetings; tracking student applications; handling mailings/shipments and supply orders; and assisting with travel arrangements and expense reports. Performs other related duties as assigned.

The Assistant supports the Manager of Finance & Operations and the Director of Education Abroad with scheduling, record keeping, drafting documents, and other projects as assigned.

This position is part-time (30 hours a week) entirely in-person at Temple University's Main Campus.

Education Abroad fosters an inclusive work environment and is committed to increasing diversity and enhancing inclusion practices in study abroad. Each team member plays a role in helping to foster that mission. We are especially interested in candidates who have an interest in promoting and encouraging diversity and inclusion in educational environments, e.g. socio-economic diversity tied to education (first generation or high financial need), racial or ethnic diversity, national origin and immigrant rights, LGBTQIA+ initiatives, and/or disability rights advocacy. We seek a diverse pool of applicants and encourage those from historically marginalized populations to apply.

Required Education & Experience:

Two (2) years of administrative experience. An equivalent combination of education and experience may be considered.

Preferred:

• Experience in higher education and/or international education.
• Familiarity with content and contact management and scheduling systems (such as WordPress, Constant Contact, Acuity, etc.).

Required Skills & Abilities:

• Demonstrated professionalism with the ability to handle and prioritize diverse tasks in a fast-paced environment.
• Excellent interpersonal, written, and oral communication skills.
• Must be organized, detail-oriented, and possess problem-solving skills.
• Ability to work with people of all constituent groups.
• Ability to stay focused while managing interruptions.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to assist with bookkeeping, file organization, office inventory, supply ordering, office events, and other job-related projects as assigned.
• Ability to assist with scheduling, creating presentations, drafting documents and communications, reporting, and other job-related projects as assigned.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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