New

Operations Manager

East Carolina University

$33,540 - $48,857

United States, North Carolina, Greenville

Jan 22, 2025

Position Details

Position Information

Job Title	Operations Manager
Position Number	400118
Vacancy Open to	All Candidates
Time-Limited	No
Department Homepage	https://www.education.ecu.edu/
Advertising Department	COLLEGE OF EDUCATION
Division	Academic Affairs
Classification Title	10421 Administrative Support Associate
Competency Level	3 - Advanced
Working Title	Operations Manager
Number of Vacancies	1
Full Time Equivalent (FTE)	1.0
Full Time or Part Time	Full Time
Recruitment Range	$33,540 - $48,857
Anticipated Hiring Range	$41,000 - $44,000
Salary Grade Equivalency	GN06
Work Schedule	Monday - Friday
Work Hours	8:00am - 5:00pm
Position Location (City)	Greenville
Job Category	Staff - Office/Clerical
Organizational Unit Overview	NC General Statute Chapter 116, Article 29A (116-239.5) provided for the establishment of eight university laboratory schools with the mission of "improving student performance in local school administrative units with low performing schools by providing an enhanced education program for students residing in those units and providing exposure and training for teachers and principals to successfully address challenges existing in high need school settings. The laboratory school shall provide an opportunity for research, demonstration, student support, and expansion of the teaching experience and evaluation regarding management, teaching and learning."
Job Duties	Safety and Records Administration (25%): -Monitor and facilitate daily operations to ensure school-wide safety to include: Ensuring that all Community School personnel, including volunteers, are vetted via criminal background check and fingerprinting, as necessary. Ensuring that all necessary personnel have 1-card access to the two doors at the Lab School. Ensuring that school staff are fully trained, according to SafeSchools required training modules. -Manage maintenance of facilities, including construction, installation, delivery, and repairs to include: Collaborating with and Facilitating the work of personnel at both ECU, PCS, and SGE. Planning for and managing all construction, installation, delivery, and repair work to ensure that jobs are completed efficiently. Develop, Implement, and improve all operational processes and procedures to increase efficiency. Communication (20%): Serve as a point of contact for operations, including contractors and vendors. Respond to emails and phone calls, contacting necessary parties as needed. Purchasing and Inventory Management (25%): -Manage ordering of all instructional materials and other school supplies using ProCard and/or PORT: Process requisitions and purchase orders through PORT. Collaborate with instructional staff to ensure delivery of all required instructional items. Collaborate with school staff to ensure effective inventory levels for consumable items. Track ordering, including receiving and payments. -Maintain positive relationships with vendors through frequent communication. -File monthly ProCard purchase reports through ChromeRiver, weekly when necessary. -Maintain a thorough school inventory of all supplies and assets to include: Furniture inventory, including conditions related to warranty and repair. Book inventory. An inventory of all items stored at the ECU warehouse. A comprehensive record of all non-consumable items purchased. -Plan and Prepare the campus for start-up/new school year by ordering furniture, equipment, and classroom/office supplies as well as ensuring that school services are lined up and ready for action. Business and Finance Assistance (20%): -Assist Financial Service Coordinator with business and finance work for Community School to include: Editing and submitting monthly operating ledger, accounts payable, and payroll reports to DPI in collaboration with Business Systems Analyst in Systems Coordination. Processing travel for Community School staff. Facilitating registration for professional development activities. Maintaining paperwork related to Community School operations via school's sharedrive and physical files. Processing monthly billing to include: Providing monthly attendance counts and billing for local ADM to PCS in collaboration with the Administrative Assistant at Community School. Billing ECU Health Services for monthly Speech and Language Services in Banner and Xtender using journal voucher. Ensuring PCS gets paid for modular unit by billing ECU in PORT. Ensuring PCS gets paid for quarterly invoices by billing ECU in PORT. Depositing any checks received in Banner. Assisting Financial Services Coordinator with expenditures and budget-related issues where needed. Improving timelines for district level reporting and operational deadlines. Participate in weekly and monthly meetings and webinars. Register for and read weekly and monthly newsletters. Complete all other duties assigned by supervisor Advisory Board Secretary (10%): -Serve as primary point of contact for all Advisory Board members and any other interested parties. -Coordinate with Advisory Board Chair to schedule quarterly meetings. -Create and edit agenda as necessary prior to each meeting as well as the creation of the presentation to the board. -Email all board members meeting schedule and necessary documents prior to each meeting. -Create and issue press release to local media one week in advance of each meeting. -Assist with facilitating the running of each meeting whether in person or virtually to include: Providing copies of all necessary paperwork and name tags when needed. Taking and editing minutes of each meeting. Create work order requests to update the website with Advisory Board policies and information, including publishing minutes from each meeting.
Minimum Education/Experience	High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation	None
Preferred Experience, Skills, Training/Education	Experience in secondary education; public school experience preferred. Experience working with external vendors. Experience working in operations management. Computer skills including experience using Banner, PowerSchool, MS Outlook/Word/Excel
License or Certification required by the Department	None
Special Instructions to Applicant	Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date	01/21/2025
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.	02/04/2025
Open Until Filled	No
Quick Link for Direct Access to Posting	https://ecu.peopleadmin.com/postings/83507
Alternate option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.
AA/EOE	East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.
Eligibility for Employment	Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Department for People Operations, Success, and Opportunity	If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.