Business Services Support (FINANCIAL SVC ANL 3)

Under general direction of the Chief Administrative Officer within the Vice Chancellor for Research (VCR) Office, the position provides administrative, financial and business operation support. The supports involve purchasing, vendor payments, travel and entertainment expense reports review, payroll, financial reporting, financial data processing and analysis, telecommunication services. Responsibilities also include presenting financial and operational information to an array of stakeholders including but not limited to the Chief Administrative Officer (CAO) within the Vice Chancellor for Research (VCR) office and research units' financial management team/leaderships.

Apply By Date: February 5, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in Finance, Accounting, Business Administration or related area and/or equivalent experience/training.
• Experience in procurement, accounts payable and T&E policies.
• Experience preparing various types of financial transactions in an enterprise financial system (i.e. A/P, AIR, purchasing, travel reimbursements and/or expense transfers).
• Possess good interpersonal and communications skills to establish and maintain professional, collaborative working relationships with diverse groups including faculty, executive leadership, senior academic/administrative officers, and staff.
• Knowledge of Generally Accepted Accounting Principles (GAAP), techniques to apply to budgeting, and financial reporting.
• Alignment with UC Davis' principles of Diversity, Equity, and Inclusion goals and initiatives.
• Basic accounting knowledge such as general ledger entries, double-entry accounting, and recognizing expenses and revenues. Proficient using Microsoft Excel, Word, and PowerPoint or equivalent programs.

Preferred Qualifications

• Experience performing analyses utilizing complex spreadsheets, working with large volume of data via databases, and web-based accounting & information systems.
• Experience in understanding service/recharge rates for self-supporting operations.
• Experience in understanding research administration and C&G management.
• Experience with statistical data collection techniques and quantitative analysis.
• Knowledge of public sector business practices, entrepreneurial operations, and fund management.
• Knowledge of University of California, Davis, policies and procedures pertaining to financial administration, payroll, personnel, and other business-related activities.
• Demonstrate flexibility and willingness to assist in other areas of the department when needed.
• Effectively establish priorities, organize tasks, and direct effective implementation of tasks in a demanding work environment.

Key Responsibilities

• 70% - Business Operations & Financial Support
• 20% - Reporting
• 10% - Other Needs and Special Projects

Department Overview

This position is part of the Office of Research (OR) - VCR Office - OR Operations Unit and manages time-sensitive and complex accounting and finance actions critical to the advancement of research support. In supporting senior leaders, assigned work can be confidential and require a degree of discernment. Assigned work will often have a short time frame for completion, entail complex and detailed components, and have expectations for a high degree of accuracy.

POSITION INFORMATION

• Salary or Pay Range: $67,700.00 - $120,500.00
• Salary Frequency: Monthly
• Salary Grade: 21
• UC Job Title: FINANCIAL SVC ANL 3
• Number of Positions: 1
• Appointment Type: Contract
• Percentage of Time: 100%
• Shift Hours: M-F, 8am-5pm
• Location: Remote Worksite (REMOTE)
• Union Representation: No
• Benefits Eligible: Yes
• This position is 100% remote

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

This is hybrid-remote work arrangement - the primary work location is Davis, CA. Work flexible schedule and occasional overtime to meet business needs and critical deadlines.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks