Neurology Research Administrative Assistant II

Massachusetts General Hospital
United States, Massachusetts, Boston
15 Parkman Street (Show on map)
Jan 27, 2025
Summary Receiving general direction from the Vice Chair of Research and Senior Administrative Director of Research, the Administrative Assistant will be responsible for providing administrative and clerical support and performing various administrative functions including scheduling administrative meetings, calendar management, coordinating activities with other departments and hospital leadership, scheduling faculty meetings, and helping Administration in department projects and initiatives. The candidate must possess initiative and independent judgement as he/she continually assesses, prioritizes, and manages a wide range of administrative programs in a fast-paced/dynamic environment involving all levels of staff and management. A broad understanding and extensive experience in the Hospital's practices, policies, and procedures are critical. Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role. Essential Functions Prepare reports, meeting minutes and correspondence. Create and edit documents, spreadsheets and presentations. Manage schedules, arrange appointments and itineraries. Coordinate meetings, travel, conference calls, and complete expense reports. Answer and transfer phone calls. May perform transcription and proofread and edit literature, prepare applications for department. Remain knowledgeable of business unit policies. May make contacts of a sensitive, complex, and confidential nature. Completes routine tasks under moderate supervision. Performs other duties as assigned. Complies with all policies and standards. Education High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma. Experience Administrative Assistant or Secretarial experience, 2-3 years required. Knowledge, Skills & Abilities Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing. Proficiency in MS Office. Ability to proofread and edit written documents. Ability to use phone system. Managing one's own time and the time of others. Strong verbal & written communication skills. Strong interpersonal, written and oral skills. Ability to use standard office equipment. Familiarity with medical terminology. The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.