Accounts Payable Specialist

In the maritime industry, where colossal ships dock, and millions of tons of cargo are moved with precision, it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means that you play a part in ensuring the pulse of commerce never skips a beat, all while driving the future of supply chain logistics and marine terminal operations.

Dive into a career where your talents make an impact and help us steer the future of this vital sector. Every job function in our organization, whether it's on the docks or behind the scenes in administrative roles, finance, payroll, or IT, has a significant impact on the national economy and critical supply chain operations.

Where the pulse of global trade meets the precision of maritime excellence, at Ports America, we don't just move cargo; we drive the nation's economic engine!

Join our team at Ports America as an Accounts Payable Specialist (Onsite Role). In this mid-level position within our dynamic Shared Service Center, you'll play a crucial role in ensuring the accurate and timely processing of invoices and check requests. If you're ready to take your career to the next level and be part of a fast-paced and collaborative environment, we want you on board! Come make a difference with us

Essential Duties:

• Validates invoice header information within Imaging system to ensure accuracy.
• Invoice routing within Imaging system to Site workgroups for coding and approvals.
• Performs 2-way or 3-way PO match process within Imaging system.
• Communicates with internal/external customers and staff on invoice and PO discrepancies.
• Responds to AP requests within 24 hours turnaround time via email or phone.
• Reconciles supplier statements/accounts, investigates discrepancies, and resolves outstanding supplier credit balances.
• Researches and resolves conditions causing invoices on hold.
• Run all necessary reports for month-end closing.

Minimum Qualifications:

• High School Diploma or GED
• 3+ years of accounts payable experience
• 1+ year of working with an imaging system.

Preferred Qualifications:

• Oracle Experience
• Strong communication skills
• Experience working within system interface structure.
• Intermediate Excel skills
• 10-Key Proficiency
• Familiarity with MS Outlook
• Highly organized and able to prioritize workload with minimal direction.
• Able to meet deadlines and work in fast paced environment.
• Strong customer service to internal and external customers
• Self-Starter

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

If you require additional information about our comprehensive data privacy policy https://artifacts.portsamerica.com/pdf/Applicant%20Privacy%20Notice.pdf, we invite you to contact us via email at human.resources@portsamerica.com.

Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.