Senior Administrative Assistant - On Site/Hybrid

TSTC
United States, Texas, Waco
Jan 28, 2025
Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process. Job DescriptionThe Senior Administrative Assistant is a seasoned administrative professional who provides high-level administrative support to senior leadership or a major department/campus. This role demands a high level of autonomy, requiring advanced knowledge of administrative procedures and the ability to oversee significant projects. The Senior Administrative Assistant is adept at managing priorities, budget, coordinating departmental operations, and contributing to the strategic planning of administrative tasks. This position requires a high degree of professionalism and the ability to manage multiple priorities. The Senior Administrative Assistant will support a division and report to a Provost or functional division leader. Anticipated salary range for this position begins at $41,869 to $46,056 with full benefits. Salary will be determined based upon experience, skill match, and demonstrated ability. This is a hybrid position that will require dedicated in-office time, as well as some travel. Close proximity to our Waco or Harlingen campus would be preferred. Essential Functions: Demonstrate TSTC Core Values of Excellence, Accountability, Service, and Integrity. Independently manage leadership calendars, coordinate high-level meetings, and oversee travel logistics with complex itineraries. Take the lead on drafting, editing, and finalizing departmental communications, reports, and presentations. Serve as the point of contact for internal and external stakeholders, handling inquiries with diplomacy and discretion. Contribute to the development and implementation of departmental projects, ensuring alignment with organizational goals. Provide mentorship and guidance to junior administrative staff, fostering a collaborative team environment. Maintain a proactive approach to identifying and resolving potential challenges within office operations. Coordinate high-level meetings and events. Perform other related duties as assigned. Education/Experience/Knowledge/Skills: Bachelor's degree preferred; OR Associate's degree plus six years of related experience. Advanced knowledge and proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook). Proven ability to manage complex administrative tasks and projects independently. Strong interpersonal skills, with the ability to communicate effectively at all levels of the organization. Demonstrated leadership qualities and the ability to mentor junior staff. Exceptional problem-solving skills and the capacity to work under pressure. Superior written and verbal communication skills. Ability to work independently and make informed decisions related to office operations. Strong organizational skills and the ability to prioritize multiple tasks efficiently. Equal Opportunity Employer Texas State Technical College (TSTC), as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC. Background Checks A criminal history background check will be required for the finalist(s) under consideration for this position.