Programs Assistant, Undergraduate Programs

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Undergraduate Programs Office at the Paul Merage School of Business oversees the Business Administration major, a jointly offered Business in Information Management major and three minors in Accounting, Innovation and Entrepreneurship, and Management. The mission of the Merage Undergraduate Programs Office is to provide quality, student-centered educational support and to offer services that meet the administrative and academic goals of students, the School and the University.

Under supervision, serves as the front desk advisor for prospective/current undergraduate students, faculty, staff and the public regarding academic degree and minor programs in The Paul Merage School of Business. Assists with the management of UCI appointments and advises primarily by drop-in or online chat, but also email. Provides academic planning services to current undergraduate students regarding Merage School major and minor requirements, policies and procedures. Responsible for responding to, or assigning to others, inquiries that come through the general advising email address, as well as sending email communication to Business undergraduate populations via email distribution lists. Assists in coordinating and evaluating events, workshops, and projects for prospective and current undergraduates. Processes reimbursements and all expenditures via KFS.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $49,400- $57,600 (Hourly).

Required:

• Basic skills in judgment and decision making, problem solving.
• Ability to multi-task, attention to detail, good time management and excellent communication.
• Basic ability in problem identification, reasoning, ability to develop original idea to solve problem.
• Written and verbal communication skills, including active listening.
• Basic knowledge working with a diverse student population, and sensitivity to culture, race, ethnicity, gender identity, sexual orientation and socio-economic status.
• Ability to work as a positive team player, providing constructive contributions, information, and backup to enable effective and efficient delivery of service.
• Tech savvy, proficient in MS Office as well as social media.
• 1-2 years of academic advising experience

Preferred:

• Basic knowledge of advising and counseling techniques.
• Basic knowledge of departmental/school/college courses and majors.
• Basic knowledge of department/school/college policies, procedures, and requirements.

Special Conditions:

• Hybrid position with some onsite work expected each week.
• Willingness to work occasional evenings, weekends and early start times as needed.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.