Accounts Payable Specialist, NA

Accounting General Department

Vantage Accounting Operations is a shared services team responsible for accurately and efficiently recording financial transactions while building positive financial relationships with customers and vendors across North America.

The team coordinates the entry, review, and approval of day-to-day transaction processing in accordance with financial policies and department SLA's. The team members proactively engage in solving problems through close collaboration with internal and external stakeholders in the development and implementation of continuous process improvements by maximizing the use of our technology resources, and continuing education to improve accounting operational efficiency through assessing, standardizing, and streamlining day-to-day processes. The team behaves with integrity, synergy, flexibility, respect, and initiative.

Position Overview

This role will be based on-site at our office in Denver, CO. in alignment with our flexible work policy. (3 days on site required, 2 days flexible)

Vantage is looking for an experienced Accounts Payable Specialist to join our North American Shared Services team to analyze and process complex accounts payable transactions and partner with internal and external stakeholders to conduct research and analysis to resolve invoice discrepancies.

As an Accounts Payable Specialist, reporting directly to the Accounts Payable Director, this role requires a high degree of autonomy and expertise in managing large, complex projects with minimal supervision. The specialist frequently collaborates with senior-level managers and directors, tackling intricate challenges related to invoice reconciliation, vendor relations, and process optimization. This position not only involves overseeing critical operational tasks but also contributes to the development and implementation of new products, processes, standards, and strategies that directly impact the success of the department. By establishing and executing operational plans, the Accounts Payable Specialist is instrumental in driving efficiency, accuracy, and aligning strategic objectives within the accounts payable function.

The qualified candidate will have strong quantitative and interpersonal skills, as well as proficiency in A/P functions and software programs. We are looking for a team player with a keen interest in building successful relationships with internal clients. Since our business environment is always changing, a willingness to learn and the ability to adapt are essential. Experience in the real estate, construction, manufacturing or production industry is preferred but not vital.

Essential Job Functions

Accounts Payable Processing:

• Process invoices for payment, including progress billing entry and expense reports, ensuring accuracy and timeliness.

• Manage a large volume of invoices, demonstrating a strong understanding of accounting principles, including CAPEX and OPEX transactions.

• Support invoice matching and posting in the digitalization payable system (Yardi).

Vendor Management and Reconciliation:

• Assist with vendor record maintenance, ensuring accurate and up-to-date information.

• Reconcile past due balances and resolve discrepancies by conducting research and analysis.

Reporting and Analysis:

• Run weekly workflow history reports for open invoices and purchase orders (POs) to monitor and manage outstanding payments.

• Generate weekly rejected reports for open invoices and POs, addressing any issues that arise.

Stakeholder Collaboration:

• Work closely with internal and external stakeholders to ensure effective and efficient processes and seamless information flow between departments.

• Provide high-level customer service to co-workers and stakeholders, responding to inquiries and resolving issues promptly.

Process Improvement:

• Identify opportunities to improve accounts payable processes, contributing to the overall efficiency of the department.

• Assist in the implementation of best practices and new technologies to enhance financial operations.

Compliance and Documentation:

• Ensure all accounts payable activities comply with company policies and regulatory requirements.

• Maintain accurate records and documentation for all accounts payable transactions.

Additional Duties:

• Handle additional duties as assigned by Management.

Job Requirements

Education:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.

Experience:

• Minimum of 1-3 years of experience in accounts payable.

• Experience with digital accounts payable systems such as Yardi is preferred.

• Construction industry/ job cost experience is preferred, but not required.

• Data Center experience is preferred, but not required.

Skills:

• Language requirements: English, required; French, preferred.

• Ability to work in a fast-paced environment with many simultaneous priorities from time to time.

• Facility to "roll up one's sleeves" and collaborate with process participants in solving issues.

• Organized and a quick learner.

• Professional, positive demeanor required.

• Knowledge of Yardi Voyager and Certify preferred but not required.

• Proficiency in Microsoft Office Suite or related programs required.

• Ability to maintain confidential and meticulous records.

• Travel required is expected to be up to 5% but may increase over time as the business evolves.

Physical Demands and Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Additional Details

• Salary Range: $62,000 - $67,000 Base + Bonus (this range is based on Colorado market data and may vary in other locations)

• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.

• Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.

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