State Contract Services Budget Analyst

#CA-SS

Under the supervision of the State Contract Services Program Director and Managers, the incumbent provides overall financial and analytical support to the department for the California Department of Public Health (CDPH) and state funded interagency agreements. The role of this position is to serve as the State Contract Services Pre & Post-Award Research Analyst requiring a broad knowledge of the University and state agency financial policies, procedures and best practices. This position requires extensive critical thinking, problem-solving and communication skills to resolve complex issues and make recommendations to facilitate resolution. Responsibilities include budget preparation, fiscal compliance, reconciliation, and analysis of state agency funded accounts. The incumbent is responsible for the preparation of pre-award budgets, post award monthly invoicing, oversight of procurement, oversight of event and travel processes which will include processing financial documents via AggieEnterprise, Cognos, UCPath, UCDBuy, DaFIS/Kuali related and in support of state funded accounts. The incumbent must utilize initiative, good judgment, and discretion in researching, analyzing and compiling necessary information to assist the state contract unit in financial management and responding to a wide variety of complex issues between the department program, CDPH and state liaisons and campus central support services. Responsible for maintaining all electronic files for contract agreements including financial records and relevant backup and invoice support. This position shares management and oversight of $700K in annual direct state base budget funding, and over $79 million of contracts with the California Department of Public Health. The incumbent also provides backup accounting support to the other Research and Finance Analysts within the unit and department. This position works independently and requires a high level of initiative, responsibility, and accuracy with major consequence to errors.

Apply By Date February 7, 2025 at 11:59PM; Interviews and recruiting process may occur at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's Degree or combination of equivalent experience accounting/bookkeeping experience.
• Experience with accounting principles and accounting policies and procedures.
• Knowledge of cost allocation methods.
• Knowledge of federal, state and private grant budgeting, financial reporting, and policies regarding use of contract and grant funds.
• Demonstrated skill and experience in budget preparation, analysis and forecasting with ability to control complex budgets and recognize potential problems.
• Demonstrated knowledge of federal and state grant requirements and the pre- and post-award process.
• Strong organizational and time management skills and ability to prioritize workload, condense information, follow-up on pending items and possess the flexibility to shift priorities and to meet deadlines.
• Demonstrated ability to manage multiple funds involving many different accounting procedures including analysis, reconciliation, projection, fiscal and grant closing.
• Demonstrated analytical skills to independently research issues, analyze data and prepare complex financial reports.
• Demonstrated analytical skills to evaluate complex policies and interpret for appropriate application to university procedures.
• Demonstrated ability to comprehend complicated instructions and accurately identify and project budget data on extramural contracts and grants.
• Demonstrated skill and ability to maintain confidentiality, exercise discretion, use independent and mature judgment and work independently without direct supervision.
• Excellent written and oral communication skills and effective listening skills to analyze issues and present information and recommendations concisely utilizing appropriate grammar and punctuation, to correspond with various individuals, compose business letters, record progress of work and describe and explain procedures.
• Oral communication skills to effectively train, interpret, and advise others on financial matters.
• Demonstrated ability to utilize tact and diplomacy to successfully interact with faculty, staff, researchers and the public in a complex and growing department.
• Demonstrated knowledge and experience using generally accepted accounting principles.

Preferred Qualifications

• Accounting or Bookkeeping Certification.
• MBA, MA or MS / Advanced Degree.
• Experience using AggieEnterprise, UC PATH, Cognos or other similar computer-based accounting systems.
• Demonstrated experience and advanced computer skills including MS Word, and Excel.
• Experience with UCD and UCDH contracts and business agreements preferred.
• Demonstrated knowledge of UC accounting and finance, personnel, and research/business contract policies and procedures.
• Demonstrated skill and ability to interpret and enforce University and department policy and procedures.
• Proven ability to use analytical and critical thinking skills to determine appropriate action with minimal direction.
• Demonstrated skill to implement and maintain effective accounting and budgeting principles and systems, including cost controls, auditing, and cost accounting.
• Statistical skills to compile, analyze, and present financial data in a clear and concise format.
• Demonstrated communication skills to interact with a wide variety of people in person and over the telephone. Must be flexible and have the ability to communicate effectively with team members as well as participate, contribute ideas, set goals, tolerate confusion, and support and implement decisions affecting the group.
• Interpersonal skills to interact in a sensitive and helpful manner with a diverse group of faculty, staff, and clients.
• Demonstrated initiative and ability to work effectively both independently and as part of a team; flexibility and willingness to adapt to changing situations in a positive manner.
• Demonstrated skill and ability to organize and initiate tasks without direct supervision, ability to work quickly under pressure of stress, deadlines, and frequent interruptions in a busy environment and retain interpersonal effectiveness.
• Ability to anticipate problems and recommend changes and solutions. Judgment to determine urgency of situations and react appropriately.
• Familiarity with Cayuse SP, Cayuse 424, and the NIH ASSIST system.

Key Responsibilities

• 40% - Budget Management and Pre-Award Activities
• 30% - Financial Analysis and Post Award Support
• 20% - Analytical and Operational Support
• 10% - Other Duties

Department Overview

The Department of Public Health Sciences (PHS) is a large complex research, teaching, and clinical department that is part of the UC Davis School of Medicine and UC Davis Health. The mission of the Department is to improve the health of the population using approaches based in epidemiology, biostatistics, economics, and behavioral science through research, educational programs, clinical programs, public service, and policy development. At UC Davis, we are solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we do not just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

POSITION INFORMATION

• Salary or Pay Range: $2,593.87 - $4,616.86
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: RSCH ADM 3
• UC Job Code: 006206
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: M-F, 8 hours
• Location: 260 Cousteau Place (COUS260)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks