New

Administrative Support Specialist

University of North Carolina Charlotte

$24,926 - $29,848

United States, North Carolina, Charlotte

Jan 30, 2025

Administrative Support Specialist

Please see Special Instructions for more details.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist may be subject to a criminal background check and/or motor vehicle report.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

Do not write 'see resume' on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.

These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Part-time
If time-limited, note appointment end date
Hours per week	28
Months per year	12
Position Number	000785
NC Salary Grade Equivalency	GN06
Classification Title	Admin Support Specialist - Journey
Working Title	Administrative Support Specialist
Salary Range	$24,926 - $29,848
Anticipate Hiring Range	$24,926 - $29,848
FLSA Status	Non Exempt
Division	Academic Affairs
Department	Undergraduate Education (Adm)
Work Unit	University Career Center
Work Schedule	Typical University hours are Monday - Friday; 8:00 am - 5:00 pm this position will have Flexible hours but prefer 7 hours/day 4 days/week.
Primary Purpose of Position	The purpose of this position is to provide oversight of all departmental purchases and travel for the University Career Center. Serves as the department expert and is expected to have extensive knowledge to execute all department purchases via 49erMart, P-card and Chartwells. Reconciles p-card expenses and provides guidance/training for Associate and Assistant Directors as regards the proper procedures by which to reconcile their transactions. Additionally, this position will be responsible for vendor set-up and staff reimbursements; providing back-up for the daily eCommerce Credit Card deposits; maintaining and ordering office supplies; assisting with all career fairs; filing. Provides training for student employees on how to respond to questions that come into the Career Center's in-box using standard templates and will be the contact for students when they need assistance in formulating a response when the standard answers do not apply.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. University Preferred Qualifications: Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.
Essential Job Duties	Makes travel arrangements and completes travel authorization/reimbursement forms following proper university policy and procedures. Provides support to all career center teams with space reservations, catering, and purchasing requests through university systems (49erMart PO's, P-card and DPR forms). Assist in the maintenance of office processes including filing Provide back up coverage for customer service desk as needed.
Other Work Responsibilities	Other miscellaneous duties as assigned
Departmental Preferred Experience, Skills, Training/Education	4 - 5 years of office experience in a fast-paced, customer service environment. Working knowledge of Banner, 49erMart, p-card reconciliation, and travel preferred. Experience working in a highly detailed, customer service-focused environment at a college/university. Ability to independently manage or take full responsibility for a project or process with minimal oversight. At least intermediate proficiency in Microsoft EXCEL and WORD. Good interpersonal skills, highly organized and meticulous.
Necessary Licenses or Certifications
Work Location	University Career Center - 150 Atkins
Posting date	01/21/2025
Closing date	02/02/2025
Proposed Hire Date	03/01/2025
Contact Information
Special Notes to Applicants	UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two *current/previous supervisors.* The Search Committee will not contact references without first verifying permission with the *finalist*. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment). Please submit a resume and cover letter with your application if requested. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
What level of proficiency do you have with Excel?
- Beginner
- Intermediate
- Advanced
*
Please explain your experience and proficiency with Microsoft Word. (Beginner, Intermediate, Advanced).

(Open Ended Question)
*
Do you have experience with working with a purchasing software package or with travel expense reconciliation?

(Open Ended Question)
*
Have you ever independently managed or taken full responsibility for a project or process with minimal oversight? Please elaborate

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents