Fiscal Specialist - Center for Global Engagement

Working Title: Fiscal Specialist - Center for Global Engagement

State Role Title: Administrative Office Spec III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Center for Global Engagement

Department: 100796 - Passport Acceptance Facility

Pay Rate: Pay Range

Specify Range or Amount: $40,000-$44,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 02/06/2024

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Fiscal Specialist supports the mission of the Center for Global Engagement (CGE) by monitoring department financial activity, maintaining internal financial records and compliance, reconciling accounts, assisting customers of the Passport Acceptance Facility, and processing a variety of accounting transactions.

The CGE promotes access, inclusion, and diversity for all students, faculty, staff, constituents, and programs. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Duties and Responsibilities:

* Working with financial activity within multiple Education and General (E&G) budgets, grants, auxiliary, and local accounts
* Process accounting vouchers, accounting transaction vouchers, budget revisions, deposit transmittal forms, and other departmental accounting documentation
* Order, process, track and distribute departmental meal vouchers and Duke card
* Collect and organize departmental financial documents and reconcile budgets
* Provide support and guidance to the CGE faculty and staff on budgeting and fiscal policies/procedures
* Serve as the customer contact and Department of State certified agent for the Passport Acceptance Facility
* Represent and respond on behalf of the CGE to a diverse array of campus constituents and external partners regarding fiscal practices, issues, and/or resolutions

Qualifications:

Required Qualifications:
* Previous related financial or clerical experience
* Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, Teams)
* Proven attention to detail, resourcefulness, and time management skills
* Excellent written and oral communication skills with the ability to interact effectively and professionally with multiple customer bases
* Robust interpersonal and intercultural competency skills
* Must be able to meet U.S. Department of State requirements to be a Passport Acceptance Agent

Additional Considerations:
* Previous customer service experience is advantageous
* Knowledge of PeopleSoft and Terra Dotta platforms is highly desirable

Additional Posting Information:

To be a passport acceptance agent for the U.S. Department of State, you must:
* Be a U.S. citizen
* Be at least 18 years old
* Not be presently on parole or probation related to any Federal, State, or local felony or misdemeanor related to breach of trust or moral turpitude
* Not be presently under indictment for any Federal, State, or local felony or misdemeanor related to breach of trust or moral turpitude
* Be free of any Federal, State, or local felony convictions or misdemeanor convictions related to breach of trust or moral turpitude

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.