Financial Assistant II

Position Description:

Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).

As a Financial Assistant II, you will monitor and reconcile various accounts, perform high-level data entry, and assist with the submission of financial transactions for the Kern National Network for Flourishing in Medicine (KNN). Provide additional support for data gathering and tracking across the KNN Program Office.

Responsibilities:

• Prepares and keeps financial and business transactions data up-to-date and prepares reports to ensure accurate accounting records.
• Calculates, posts, and processes transactions and other clerical finance related support. Perform a variety of routine accounting tasks.
• Monitor standing orders and commitments for sufficient funds and grant accounts to ensure accuracy of budget assignments and expenditures.
• Reconcile various accounts and process invoice payments.
• Interact with faculty/staff on grant agency spending policies and procedures.
• Prepare all deposits for external and internal funds received by the department.
• Coordinate special projects as needed and review input and output data, prepare reports and records.
• Investigate and correct problems and works directly with leaders to identify analytical requirements.
• Review data for consistency, accuracy and quality and develop and execute programs to perform consistency checks.
• Document and resolve data inconsistencies. Assist with supplemental data collection and coordinate retrieval and filing of report forms.
• Monitor timeliness of data receipt. Resolve issues as required and code and enter data accurately within established speed requirements.

Knowledge - Skills - Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
Organization, time management, interpersonal, communication, and problem-solving skills.

Preferred Schedule:



Fully Remote. Mon-Fri 8:00 a.m.-5:00 p.m.

Position Requirements:

Minimum Qualifications:
Appropriate experience may be substituted for education on an equivalent basis.
Minimum education: High school diploma
Minimum experience: 2 years

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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