Program Administrative Assistant

Kratos Defense & Security Solutions, Inc. develops and delivers a wide range of products, services, and solutions that support government and commercial customers around the world. We specialize in delivering mission-critical systems, advanced technologies and engineering solutions in areas ranging from unmanned solutions to space systems, secure communications, C5ISR, training and more. With offices across the United States and in technology centers around the globe, our people are dedicated to solving complex challenges that demand creative, innovative thinking.

Role Overview: The Administrative Assistant provides administrative and staff support for the assigned departmentis operations. Duties include general clerical tasks of a routine nature such as: filing, typing, data entry, interoffice mail routing/deliveries and duties of a non-routine nature that may be more complex in nature such as purchase order creation, correspondence preparation and management, generating standard database reports and special administrative/research projects.

Key Responsibilities:

• Ensures discreet handling of all business and maintains the highest level of confidentiality.
• Manages calendar events for department manager(s) and maintains shared department calendars/scheduling and record keeping systems.
• Prioritizes duties and supports several tasks simultaneously, while updating and tracking to ensure progress to deadlines.
• Collaborate with clients, project partners, and subcontractors as needed to support the management of projects.
• Utilizes PowerPoint, Excel, Access, SharePoint, and Adobe to create and modify presentations, data files, and pictures.
• Generates internal/external correspondence, presentations, and other workplace documents as required by Division and Project Managers in a timely manner.
• Make copies, collate, bind and staple documents and reports while organizing and maintaining appropriate filling system.
• Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from site.
• Provides administrative and logistics support for the department to include travel arrangements and processing of monthly expense reports, ensuring accurate posting of expenses and tracking of reimbursements.
• Other duties and projects may be assigned.

Minimum Qualifications:

• US Citizenship required.
• High school diploma or equivalent.
• 5+ years of experience as an administrative assistant.
• Demonstrated experience and proficiency with a variety of computer programs including MS Office Suite, SharePoint, Access or other database tools.
• Proficient with Excel and other spreadsheet programs.
• Effective verbal and written communication skills
• Knowledge and ability to use the fundamental concepts, practices, and procedures of an administrative assistant.
• Detail oriented; possess excellent planning and organizational skills; inquisitive.
• Excellent interpersonal and verbal/written communication skills.
• Must be capable of working with individuals at all levels within and outside of the organization.

Preferred Qualifications:

• Active US Security Clearance
• Previous administrative experience in a DoD environment

Job Specific Behaviors:

• Attention to Detail - Ensures details of assigned tasks are followed.
• Stress Tolerance - Maintains effectiveness when experiencing major changes in work tasks or the work environment, adjusting effectively to work within new work structures, processes, requirements, or cultures.
• Quality Orientation - Accomplishes tasks by considering all areas involved; no matter how small; showing concern for all aspects of the job; accurately checking processes, procedures, and tasks.
• Attendance / Punctuality - Is consistently at work and on time.
• Planning and Organization - Systematically identifies issues to be addressed and plans a course of action for self to ensure the accomplishment of specific objectives.
• Technical Expertise - Applies functional knowledge, skills, experience, and judgment to accomplish a result, serves customers better and contributes to the organizationis intellectual capital.