Coordinator, Faculty Affairs (Part-Time)

The staff of the Eller College of Management uphold a culture of accuracy, integrity, efficiency, timeliness, and professional consistency. As representatives of the University of Arizona's business school, Eller Administration aims to provide leadership in business procedures and sets high standards while supporting seven academic departments, two program units, and multiple centers. The ideal candidate for this position will be able to work effectively within a complex environment with a high degree of professionalism, confidentiality, discretion, initiative, independence, and organization.

Notes: Some flexibility may be available in scheduling for this half-time position. In-person work is preferred. Visa sponsorship is not available for this position.

The Eller College of Management at the University of Arizona is a leading business school in the United States. The Eller College of Management is highly ranked among undergraduate business programs by the U.S. News & World Report, and are known for our specialties in management information systems, entrepreneurship, and social innovation. The Eller College of Management supports more than 9,000 undergraduate and 1,300 graduate students on the University of Arizona's 393-acre campus in Tucson, a satellite campus in downtown Phoenix, global micro campuses, and through Arizona Online.

We celebrate the diversity of our students, faculty and staff. We welcome applications from all qualified individuals. We believe diversity enriches us all, expands our understanding, and allows us to create better solutions.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Faculty Employee Life Cycle:

• Draft and post job descriptions and assist departments in advertising positions.
• Generate offer letters and contracts.
• Coordinate with department business offices to prepare for and complete faculty life cycle processes in a timely manner.
• Process requests related to faculty employment through the Human Resource Information System (HRIS) and/or in coordination with the HR Team (Transaction submission and college-level approval of transactions).
• Support annual evaluation, promotion, and sabbatical processes, including set up of data collection in a cloud-based application.
• Provide basic guidance and interpretation of university and college policies to faculty and staff.
• Additionally, support the hiring process of GAs, student employees, and DCCs, including generation of offer letters, submission/approval of HRIS transactions, and contract generation, as needed.

Accreditation and Reporting:

• Coordinate collection of information from multiple departments and compile results.
• Collect and summarize data from university's data warehouse (Analytics), college budget files, and other sources to support reporting activities.

Other Related Activities:

• Support the director of administration and academic affairs and college deans in a variety of projects.
• Recommend process improvement changes.
• Train department staff on policies and procedures.
• Serve as time coordinator, ensuring timesheets are approved by payroll deadlines and validating hours submitted each pay period.

Knowledge, Skills, and Abilities (KSAs):

• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.

• Bachelor's degree or equivalent advanced learning attained through experience.
• 1 year of relevant work experience.