Department Assistant - Nurse Anesthesia Emphasis Assistant

This position reports to the College of Nursing Associate Dean and works closely with the Nurse Anesthesia Program Director and Assistant Director. In addition, the Department Assistant has daily contact with prospective and current students, clinical agencies, university services staff, faculty, academic staff, and administrators. An individual in this role must be self-motivated, have a working knowledge of college and university policies and procedures, display professional communication skills, and function independently with little or no supervision. An ideal candidate will also maximize the use of computer technologies while performing tasks. The individual in this position must be able to provide exceptional customer service, balance multiple projects and deadlines in a fast-paced, high-traffic environment, and be prepared to assist faculty, staff, or stakeholders in times of immediate need. This position functions with a high level of confidentiality.

Work Location: on-site with the potential option of hybrid/remote work.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

Serves as the primary department contact

Coordinates projects and complex program components, including scheduling and logistics of both resources and people, manages changing priorities and workflows, and identifies areas for process improvements.

Reviews and processes clinical site inquiries and requests while interfacing with various agencies, both public and private, for clinical placement of Nurse Anesthesia residents.

Collaborates and communicates with a wide variety of internal and external stakeholders, such as healthcare agencies, faculty, vendors, students, and others, while maintaining confidentiality of information and assuring smooth processes.

Develops, implements, and maintains methods and organizational systems for maintaining electronic/physical records related to department operations according to established policies and procedures.

Performs and maintains accurate data entry in multiple systems, assuring the security of protected information at all levels, such as maintaining program compliance records and monitoring State Board of Nursing accreditation details and deadlines.

Maintains and reviews program records, schedules, and announcements for completeness, accuracy, and formatting to ensure compliance with policies and procedures.

Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations.

Monitors some program expenses and may assist in compiling data for program projections and/or budgets.

May provide operational guidance and training on the day-to-day activities of student workers and program staff.

Assist the program and the College of Nursing with various other tasks and duties. These tasks may include marketing, assisting with staff and student events, helping with recruitment and retention activities and events, etc.

• High School Diploma or equivalent
• At least One (1) year of administrative office work experience and/or equivalent additional training/education in an administrative professional or similar program.
• Demonstrated proficiency in office software programs and systems, such as MS Word, MS Excel, MS Teams, MS PowerPoint, and SharePoint.
• Demonstrated experience managing multiple tasks on multiple timelines/schedules, as well as the demonstrated ability to effectively remain organized and meet tight deadlines.
• Advanced keyboarding skills
• Demonstrated ability to communicate verbally and in writing in a clear, effective, and professional manner.
• Experience handling confidential information and/or confidential records.
• Commitment to diversity, equity, and inclusion

• Additional education beyond high school (i.e. associate's degree, bachelor's degree, etc.)
• Demonstrated ability to quickly and independently learn and use a variety of new software programs and/or tools.
• Demonstrated working knowledge of or the equivalent educational training in the regulatory requirements for healthcare facilities, i.e. familiarity with agency health requirements for caregivers, medical terminology, HIPAA, CDC, OSHA, and other caregiver laws.
• Intermediate proficiency with the University Student Information System and/or an understanding of the functions of the student enrollment process, transcript request and review process, and class building.
• Working knowledge of the University and College of Nursing (CON) policies and procedures, including knowledge of the admissions process, curricula requirements, and the prerequisites for the Post Licensure Nursing Program.

Applicants must submit the following documents using the online application:

• Cover Letter
• Resume

The following additional information may be required of candidates during the selection process:

• Contact Information for three professional references

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

TO ENSURE CONSIDERATION: Applications received by the end of the day on Sunday, February, 16, 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy.