Procurement & IT GRC Analyst (BUS SYS ANL 2)

#CA-PS

Under the general direction of the IT GRC and Cybersecurity Analyst, the Procurement & IT GRC Analyst will serve as a member of the cybersecurity team and a liaison between the Information Security Office (ISO) and all Finance, Operations and Administration (FOA) units. The Business Systems Analyst 2 role is responsible for designing and implementing efficient procurement workflows that enhance operational performance and integrate vendor risk assessments. This role focuses on analyzing and refining procurement processes, developing detailed requirements and specifications, and improving the staff experience when procuring software, hardware, and related services. The Analyst ensures vendor risk assessments are conducted as part of every procurement, supporting vendor risk assessments as needed, balancing both procurement efficiency and risk governance.

This position plays a key role in optimizing AdminIT's procurement of software, hardware, and services while ensuring alignment with organizational policies such as IS-3 (UC Information Security policy) and IS-12 (UC IT Recovery policy). The Analyst also collaborates with the central procurement office to coordinate approvals, maintain compliance, and align processes with broader organizational standards with a lens of continuous improvement.

Apply By Date
3/18/2025 at 11:59pm

Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
* Minimum of 1 professional certification (e.g., Security+, SSCP, CRISC, or other similar credential) or equivalent of 1-year work experience, but not required.
* Bachelor's degree in related area and /or equivalent experience / training.
* Intermediate experience producing informational and instructional materials suitable for all levels of knowledge in a given subject.
* Experience with learning unfamiliar processes, translating knowledge into new logical contexts and drawing conclusions.
* Experience providing procurement workflow and support for enterprise systems.
* General understanding of procurement processes with a lens for improvements, refining and developing end to end workflows and executing on the defined process, operationally.
* Intermediate knowledge of managing third party vendor risk assessments, risk registers and cybersecurity practices, solutions, and processes.
* Strong writing skills with an ability to write technical documents such as system manuals, standards, and procedures. Strong analytical skills with the ability to collect, organize, analyze, and report data/metrics with attention to detail and accuracy.

Preferred Qualifications
* Relevant certifications related to GRC and Information Technology and Security are desirable, but not required.
* Some college or intermediate degree with a major in business, technology, communications or related field and/or an equivalent combination of education and experience.
* Experience in a Higher Education or Medical Center business environment, but not required.
* Proven experience establishing and maintaining professional interpersonal relationships.
* Ability to establish and maintain cooperative working relationships with peers, staff, faculty, the public, outside agencies and other higher education institutions.
* Demonstrated effective communication and interpersonal skills to communicate technical information to technical and non- technical personnel at various levels in the organization.
* Strong computer skills to use a variety of software programs including spreadsheet, databases, accounting, word processing and mail delivery programs in an electronic environment.
* Skills associated with analysis of processes and issues of moderate scope for procurement of products and services, third party risk management and system security.
* Demonstrated ability managing security operations, including cloud system monitoring and SIEM data analysis, to correlate data where vendor risk and vulnerabilities are identified and map these events to procurement process with the applicable vendors, to effectively manage procurement risk.
* Familiarity with IT security concepts and relevant governmental or institutional policies.

Key Responsibilities
* 50% - Procurement & Administration
* 50% - IT Governance, Risk and Compliance (GRC)

Department Overview
Administrative Information Technology is part of the Finance, Operations and Administration organization and manages a diverse end-to-end portfolio of technology services essential to the entire UC Davis campus including UC Davis Health System. The department leads and manages the portfolio of key IT and business process improvement projects that are implemented campus wide including the Medical Center. This technical position applies business process and analysis concepts and knowledge of department / unit policies and procedures to resolve a variety of business process problems. Incumbent works on business process issues of limited to moderate scope where evaluation of processes, procedures and data requires analysis using a variety of factors.

POSITION INFORMATION
* Salary or Pay Range: $32.42/hr. - $57.71/hr. (Budgeted salary up to $38.75/hr.)
* Salary Frequency: Bi-Weekly
* Salary Grade: Grade 21
* UC Job Title: BUS SYS ANL 2
* UC Job Code: 007583
* Number of Positions: 1
* Appointment Type: Staff: Contract - 3 year contract position with possibility of converting to career
* Percentage of Time: 100% Fixed
* Shift (Work Schedule): M-F, 8am-5pm
* Location: Davis, CA
* Union Representation: 99 - Non-Represented (PPSM)
* Benefits Eligible: Yes
* This position is hybrid (mix of on-site and remote work)

Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands
* Standing - Occasional Up to 3 Hours
* Walking - Occasional Up to 3 Hours
* Sitting - Frequent 3 to 6 Hours
* Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
* Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
* Bending/Stooping - Occasional Up to 3 Hours
* Squatting/Kneeling - Occasional Up to 3 Hours
* Twisting - Occasional Up to 3 Hours
* Reaching overhead - Occasional Up to 3 Hours
* Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands
* Sustained attention and concentration - Frequent 3 to 6 Hours
* Complex problem solving/reasoning - Occasional Up to 3 Hours
* Ability to organize & prioritize - Frequent 3 to 6 Hours
* Communication skills - Frequent 3 to 6 Hours
* Numerical skills - Occasional Up to 3 Hours
* Constant Interaction - Frequent 3 to 6 Hours
* Customer/Patient Contact - Frequent 3 to 6 Hours
* Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional overtime, holidays, and weekends as needed. Must be able to work and maintain concentration in an office with frequent interruptions and distractions. Maintain strict confidentiality of files and data to protect privacy and rights of individuals. Employee is personally responsible for following safety procedures/guidelines.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
* This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks