Billing Coordinator

The Jamar Company is a dynamic and forward-thinking company that prides itself on delivering innovative solutions to our customers. Our team is diverse, passionate, and dedicated to making a positive impact in the industry locally, regionally and nationally. We value relationships. We plan and execute work safely. We seek individuals who understand the best ideas come from collaboration and diverse perspectives. We are driven by a relentless desire to grow, innovate, and excel.

The Billing Coordinator supports the day-to-day financial transactions related to Service billing and according to procedures developed to provide safeguards for company assets and maximum cash flow. Duties include data entry and reconciliation, processing timely billing with customer follow up and reporting to management. Work closely with department managers, field and office teams to accurately code, enter, and finalize all company payments. Will work directly with our vendors as needed. This role plays a critical part in maintaining accurate financial records and ensuring timely payments. Provides support to accounts receivable as needed.

As a Billing Coordinator you will:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Support the entire Service billing process across all Service business areas.
• Understand estimating and billing rates structures per our business organization
• Process third party portal invoices.
• Ensure all costs related to billing are captured including equipment, labor, material, etc. and billed in accordance with set procedures.
• Process weekly billing for lump sum, service, preventative maintenance and T&M jobs for all Service business units.
• Develop and establish a rapport with internal business areas and teams.
• Ensure client needs are met related to all billing and contractual requirements.
• Maintain customer and site records in accordance with company data entry standards.
• Assist supervisor with data analysis and report on established metrics
• Responsible for the implementation of customer-required software. Assist with customer audits as required.
• Follow up on outstanding customer payments as needed.
• Executes special projects assigned by AP/AR Supervisor.
• Travel to project sites, or other APi Group company locations as needed.
• Actively participate in programs and initiatives designed to enhance the overall good of the company; activities would include sister company support as needed.
• Perform additional duties as assigned.

The Qualifications:

• Two years' experience with customer billing, accounts receivable support, or business customer service role.
• Two-year Accounting Certificate or degree preferred.
• Knowledge of and ability to adhere to general accounting principles
• Proficient computer skills in MSOffice, including Word, Excel, PowerPoint, Share Point, Outlook and Teams.
• Strong customer service skills and interact effectively with all levels of employees and external contacts. Proactive and deadline oriented.
• Able to be flexible to adapt to changing priorities and attention to details.
• Excellent written and verbal communication skills.
• Valid State Driver's License and as needed, travel to project sites, training or events.

Environmental Review:

• Overall Travel - 10 %
• Local / Regional travel - Occasional
• Hybrid / Remote - No, office location in Duluth.

Why join our team:

• Safety - You are part of a team that practices safety first in all we do.
• Innovative Culture - Where all ideas are valued and new concepts are encouraged, ensuring continuous growth and out-of-the-box thinking.
• Onboarding - Coordinated support to ensure integration into the company, complete understanding of role and team members,
• Collaborative Environment - Join a collaborative workspace where support and open communication are the foundation, leading to stronger relationships and teams.
• Continuous Learning - Access to resources and opportunities for day-to-day learning, and professional development
• Community Engagement - We encourage and support community involvement and volunteer work, providing opportunities to give back and make a positive impact in their communities
• Impact - Be a part of a company that makes a difference, both the in market and in the community.

Benefits and Compensation:

Pay Range: $20.20 to $30.00 hourly base pay, depending on job-related knowledge, skills, and experience.

Some benefits include:

• Comprehensive health coverage: Medical, Vision and Dental options
• Employer-paid coverage: Group term life, short and long-term disability coverage
• 401K with employer match
• Discounted company Stock (Employee Stock Purchase Plan)
• Profit Sharing
• Generous Paid Time Off and nine paid holidays
• Employee Referral bonus program
• Robust training /development and professional growth opportunities
• Exclusive discounts: Access to Perks marketplace discount program
• Company and community clubs or networks to participate in

This position is not eligible for sponsorship.

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

The Jamar Company strives to create a culture and environment that is inviting, encouraging and supportive of people of all backgrounds so that diverse voices, thoughts, and perspectives may be heard and amplified. All are encouraged to apply!