Administrative Officer

University of California - San Francisco Campus and Health
United States, California, San Francisco
Feb 19, 2025
Administrative Officer F_TEP-Campus Employees Temporary Employment 83910BR Job Summary The anticipated duration of this temporary assignment is approximately 4 months The Endocrinology Division in the Dept. of Medicine is seeking an experienced individual who is detail-oriented with excellent communication skills, both verbal and written, who can prioritize and manage multiple projects with demanding timeframes in a dynamic environment. The Admin.Officer will support provide administrative support to the Endocrinology Division of the Department of Medicine. The Admin Officer will work with the division manager and the core administrative team to provide general administrative support for the Division. Although most regular work for this position can be done remotely, there may be some occasions when the administrator will need to come into the office for meetings and/or other on-site events, e.g., support of clinical faculty meetings, fellows orientation, etc. Key Responsibilities: Provide day-to-day administrative support for Endo faculty and staff Process purchases for the division using BearBuy Review and submit vendor invoices for payment Support and schedule events and meetings Arrange room for meetings and refreshments if needed Arrange accommodations and travel for external guests Oversee distribution and collection of Physician Time Study Reports for the Medical Center and DHCS Work with the core administrative team to provide general administrative support as needed Process reimbursements for employee travel, relocation, meeting, entertainment, and miscellaneous expenses in MyExpense Manage scheduling for faculty and faculty recruitments and searches Initiate and oversee processing of all new clinical faculty applications for Medical Staff Privileges, ensuring timely processing and renewal for existing faculty Provide administrative support for Endocrinology Grand Rounds and CME programs Provide support with onboarding new Endocrinology faculty and fellows The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles) Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications Bachelor's degree in a related area and one or more years of relevant experience, or equivalent experience/training Working knowledge of Microsoft Office programs (Outlook, Excel, Teams, Word, PowerPoint) and meeting time-finding applications like Doodle Knowledge (or ability to quickly learn) UCSF operations, including MyExpense, Connexus, UCSF Advance, My Reports, PeopleSoft, PeopleConnect, and BearBuy Solid organizational skills and ability to multi-task with demanding timeframes Ability to use discretion and maintain confidentiality Ability to use sound judgment in responding to issues and concerns Ability to work independently Ability to multi-task and prioritize tasks effectively Professionalism and ability to maintain a high level of professionalism when working with diverse stakeholders, including community partners, university leadership, and donors Preferred Qualifications 2 years of work experience in a related field Knowledge of public health topics Familiarity with key UCSF software (e.g., MyExpense, Connexus, UCSF Advance, My Reports, PeopleSoft, PeopleConnect, BearBuy) About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Organization TEP Job Code and Payroll Title 004263 ADMIN OFCR 2 CX Job Category Administrative Support, Temporary Employment Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Employee Class Temporary Employment Percentage 50% Location San Francisco, CA Campus Parnassus Heights (SF) Work Style Hybrid Shift Days Shift Length 4 Hours Additional Shift Details 20 hours a week