Operations Administrator

SWCA Environmental Consultants is seeking a dynamic Operations Administrator to support our Great Basin Sub-region, based out of Salt Lake City, UT. Our office offers a unique culture and work environment, and our teams specialize in Natural Resources, Cultural Resources, Planning, Permitting, Restoration/Engineering and GIS Services. This is a full-time, salaried position with benefits, based in Salt Lake City, UT.

The Operations Administrator will oversee our administrative/logistics staff and operations of our Salt Lake City, UT and Vernal, UT offices. This career opportunity requires people management, time management, and customer service abilities to be successful in this role. Reporting to the Vice President of the Great Basin subregion, you will directly lead and manage an administrative staff and indirectly support a team of more than 50 field and office staff in the realms of safety, logistics, employee support, real property and equipment management, expense reconciliation, and vendor management.

SWCA Environmental Consultants is an 100% employee-owned company and we offer highly competitive pay rates based on individual qualifications and experience. We offer an excellent benefits package, including an employee stock ownership retirement plan (ESOP).

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

Our Vision (the North Star): Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.

Core Values: We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #AlwaysLearning, we #NeverSettle and we #GiveBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals that are committed to our culture.

Purpose: Our company purpose is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. You are invited to be a part of our success story.

• Lead the administrative functions of the offices by managing current processes and identifying and implementing new processes where needed. Identify and solve problems in an effective manner.
• Manage and mentor office administrators providing guidance and support to achieve departmental and organizational goals
• Work with corporate People Services and Payroll to support employee changes and exits as needed to support supervisors in each office
• Oversee the office administrative staff in executing the new hire onboarding processes and liaise with the Talent Acquisition team to ensure smooth onboarding practices.
• Collaborate regularly with SWCA's corporate office (HR, Payroll, IT, Marketing, Safety, and Accounting) in Phoenix, AZ to ensure the accuracy and timely processing of all business transactions.
• Coordinate monthly Great Basin expense reporting, and track office expenditures to report to the Vice President
• Facilitate asset management, including company owned and rented vehicles, field equipment, and computers and peripherals.
• Partner with our Technology Team to support ongoing employee software and hardware equipment needs.
• Coordinate and oversee meetings and events with the office administrators, to include volunteer outreach, ESOP, holiday celebrations, and other employee engagement activities.
• Arrange travel for senior management, facilitate scheduling of shared spaces
• Manage logistics for more complex/complicated field efforts
• Communicate as needed and directed by the Vice President and Directors
• Oversee the physical office locations and communications with our landlords and service providers (e.g., janitorial, parking, etc.) to ensure office spaces meet working environment standards.
• Oversee health and safety compliance tasks performed by the office administrator. Complete bi-monthly auditing and oversee the Office Safety Representatives.
• Oversee Gives Back activities for the subregion
• Oversee logistics/check outs. Complete bi-monthly auditing to ensure procedures and billing are being completed correctly and on a timely basis.

Requirements

• Bachelors degree preferred
• Five (5) years previous experience in a similar role, including direct supervision of team members required.
• Strong computer skills with demonstrated proficiency with Microsoft Office applications including Word, Excel, Outlook, and Teams required.
• Time and project management software such as Deltek Vision preferred
• Experience with SharePoint preferred, experience with Smartsheet platforms preferred
• The nature of this position is such that it is not a role which provides remote work options. Interested candidates should be willing and able to be at the SWCA SLC office daily, M - F.

Knowledge, Skills and Abilities

• Outstanding, service-oriented people skills.
• Demonstrated experience using independent decision making and business judgement.
• Excellent written and verbal communication, with the ability to represent company externally and internally in a positive and professional manner.
• Ability to work independently, be proactive, solve problems, and take initiative; but also, be highly collaborative and team oriented.
• Willingness to jump into various types of tasks and learn new things to support our team as needs arise.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email accommodations@swca.com or call 480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges on all its advertised job postings to promote pay equity and transparency.

An employee in this Salt Lake City, UT office - based position can expect a salary of $58,978/year to $72,332/year. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA's Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.

EOE - women, minorities, individuals with disabilities, and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA's continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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