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Facility Operations Specialist - School of Public Health

University of Illinois Chicago
United States, Illinois, Chicago
Feb 21, 2025
Facility Operations Specialist - School of Public Health Facility Operations Specialist - School of Public Health Hiring Department: Admin Operations Location: Chicago, IL USA Requisition ID: 1029518 FTE: 1 Work Schedule: Monday - Friday, 8AM - 4:30PM Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: March 5, 2025 Salary Range (commensurate with experience): $20.51 - 23.07 / Hourly Wage About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Under the direction of the Facilities Manager, this position will support building operations and facilities maintenance for the School of Public Health. Responsibilities will include managing building access and general security, room scheduling, package and mail distribution, monitoring of building intercom system and directing visitors, submitting facilities work orders and overseeing inventory tracking and physical biennial inventory. Duties & Responsibilities: Responsible for maintaining general security protocols and building oversight for the SPHPI building. This includes processing building I-card access and key distribution and tracking for SPH Dean's office staff, completing daily building walk-thrus to document and address any security or facilities-related issues and unlocking/locking classrooms daily based on daily schedule. Responsible for monitoring the SPHPI intercom system during building operating hours and accepting, logging and distributing package/mail deliveries. Directing students and building visitors as needed. Along with the Facilities Manager, address custodial/grounds/facilities issues as they arise. This includes logging work orders through the FMWeb system, communicating with campus facility and trade personnel and ensuring projects are completed and communicated to SPH occupants as needed. Assist with scheduling of courses and other events held in the SPHPI building using the EMS software. Assist with furniture re-configuration for special events. Track and update SPH Dean's Office inventory using FABWeb. Assist Facilities' Manager in conducting physical inventory of property and equipment. Complete mandatory biennial inventory process. Update physical and electronic building signage as needed. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: 1. High School Diploma or equivalent. 2. Any one or combination totaling two (2) years (24 months) from the categories below: A. college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent: 60 semester hours or an Associate's Degree equals one (1) year (12 months) B. training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience. C. work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience. Preferred Qualifications: Excellent technical skills and knowledge/proficiency with Microsoft Office, online video conferencing platforms (Zoom, WebEx, Microsoft Teams), cloud based systems (Box) and Qualtrics. Strong project management skills. Strong interpersonal, communication, written, and customer-service skills; Conscientious of the integrity of work provided. Ability to work autonomously, and collaboratively in a diverse and team-based environment. Ability to deal effectively with various personalities and the ability to manage and prioritize multiple task tasks or projects. Ability to lift light, medium and heavy items. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/14120?c=uic Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-03bd72f6beadec42bc3acc3ca4ec7f80