Administrative Manager

Pharmacy - Management Group

Full Time

83998BR

Job Summary

The Administrative Manager of Pharmaceutical Services reports directly to the Chief Pharmacy Executive, supports and serves as an advisor to the Chief Pharmacy Executive and Chief Pharmacy Officer. The Administrative Manager of Pharmaceutical Services is responsible for planning and directing all administrative and operational matters of the department. In collaboration with the Pharmacy Leadership Team (Assistant Chief Pharmacy Officers and Directors), the Administrative Manager will support establishing long-range strategic directions and developing administrative policies. The manager is also responsible for building and maintaining an effective administrative structure, overseeing daily operational activities and supervising administrative staff. The Administrative Manager is responsible for leading, developing, planning, managing, executing and communicating of strategic priorities with cross-functional teams. Works closely with Pharmacy Leadership Team to provide guidance on human resources and learning and training. Manages systems and procedures to protect departmental assets.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $143,900 - $215,800 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Pharmaceutical Services provides a full range of services for patients cared for by the Medical Center across the continuum of care as well as its providers and payers. These services include, but are not limited to, drug procurement, storage, and security; safe accurate and timely preparation and distribution of drugs; clinical pharmacy services for patients; development of drug use policies within the Medical Center; drug information services for clinicians and patients; and participation in technology assessment and quality assurance programs. The Department collaborates with the UCSF Department of Clinical Pharmacy, an academic unit within the School of Pharmacy, which has primary responsibility for teaching professional courses in the Pharm.D. curriculum, research, and public service. The Department of Clinical Pharmacy and Department of Pharmaceutical Services share its philosophy of pharmaceutical care.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll.
• Strong verbal and written communication skills; ability to influence / persuade all levels of staff.
• Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
• Broad knowledge of common organization-specific and other computer application programs.
• Skills to work collaboratively with other locations.
• Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• At least two (2) years of experience in responsible management and leadership experience in a large academic health system or other large health system with proven record of accomplishment in operations
• Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Advanced knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Highly proficient in software applications (SmartsSheet, Word, Excel, and PowerPoint).
• Advanced knowledge of a variety of administrative operational activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Advanced interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Advanced skills in short and long term strategic planning, analysis and problem-solving and customer service.
• Ability to plan, direct and delegate work achieving quality, compliance, and performance goals. Ability to prioritize multiple deadlines and dependent activities.
• Ability to create and maintain a climate of collaboration and trust.
• Advanced critical thinking and problem-solving skills to manage highly-complex information, assess problems, and develop effective solutions.
• Ability to exercise professional judgement in handling sensitive and confidential issues.

Preferred Qualifications

• Master's degree in health care administration field or other health field area and / or equivalent experience / training
• Highly proficient in development and management of capital and operating budgets.
• Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy.

About UCSF

At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Health

Job Code and Payroll Title

000547 ADMIN MGR 1

Job Category

Administrative Support

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday