Payroll & Compliance Specialist

MasTec Civil is hiring a Payroll & Compliance Specialist. This role is responsible for assisting in the day-to-day accounting functions of MasTec Civil and related companies, including establishing and maintaining principles, practices, procedures and initiatives.

Company Overview

Founded in 1987, MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. In short, we build the roads and bridges connecting our families, communities, and nation. In doing so, client satisfaction is of primary importance to us, and our record reflects our emphasis on understanding our client needs in order to exceed their expectations.

MasTec's Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure.

ESSENTIAL JOB FUNCTIONS:

PAYROLL

Review and validate employee timesheets for correct pay time, pay type, ensuring proper job costing, project allocations, and compliance with prevailing wage requirements.
• Prepare and submit certified payroll reports for government-funded projects in compliance with Davis-Bacon Act and state prevailing wage laws.
• Assist in the calculation and processing of payroll taxes, deductions, garnishments, and benefits (fringes, allowances, PTO, holiday, etc.), ensuring compliance with federal, state, and local regulations and Company policies
• Assist payroll function with preparing reports for project teams and compliance.
• Maintain payroll records, respond to audit requests, and assist with workers' compensation, unemployment, and payroll tax audits.
• Address payroll-related inquiries, resolve discrepancies, and provide employees with payroll-related documentation.

ACCOUNTS PAYABLES - COMPLIANCE

• Track and manage lien waivers from subcontractors and suppliers to ensure compliance with payment terms
• Monitor deadlines for notices, lien filings, and releases to avoid legal disputes and payment delays
• Maintain accurate records of lien releases, waivers, and NTO submissions
• Communicate with subcontractors, suppliers, and vendors to ensure timely submission of lien waivers and compliance documents
• Update subcontractors and vendors insurances in the ERP (accounts payable system)
• Work closely with project managers and accounting teams to confirm payments align with lien releases
• Address and resolve lien disputes, working with legal counsel when necessary
• Generate reports for management regarding outstanding lien waivers, notice deadlines, and compliance status
• Assist in audits and legal inquiries related to liens and compliance documentation

• Assist accounts payable function by analyzing validity of outstanding checks, confirming bank information with new vendors and ensuring releases are sent and received prior to payment issuance
• Ensure payment to subcontractors are issued within allotted time frame

OTHER FUNCTIONS

• Maintain mobile phone and gas card assignments and ensure information is received by users
• Assist treasury function by ensuring timely collection of AR balances, processing wire transfers/ACH, addressing positive pay exceptions, prepare and make bank deposits of AR checks received.
• Assist with preparing, reviewing, and submitting month-end/quarter/year-end work papers and packages
• Help implement new software/systems
• Assist PM's with questions related to operational information
• Assist supervisors with preparation of reports, business correspondence and procedure manuals
• Assist the accounting department in technology integration projects.
• Various other duties as assigned

EDUCATION AND WORK EXPERIENCE REQUIREMENTS

• Associates degree (A. A.) from college or university preferred or equivalent experience
• Construction related industry experience is a plus

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Ability to handle sensitive information with confidentiality.
• Strong computer skills, including high proficiency in Microsoft Excel
• Knowledge of ViewPoint Vista or Oracle preferred
• Proficient communication, interpersonal and organization skills along with an attention to detail and a high level of accuracy and professionalism
• Ability to handle multiple tasks with simultaneous deadlines and prioritize workload in a fast-paced dynamic environment
• Strong analytical and problem-solving skills
• Ability to interact with multiple personalities at all levels within the organization
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public

What's in it for You

Financial Wellbeing

• Compensation commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.