Real Estate/Business Retention Administrator

• Equivalent to a bachelor's degree from an accredited college or university in real estate, business, administration, economic development, public administration, or a related field.

• Three (3) years of experience in real estate management, commercial leasing, or business retention and development. Experience working in municipal government or public sector economic development is highly desired.

• Possession of a valid California Driver's License, to be maintained throughout employment.

Application Process

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.

Real Estate Administrator (50%):

• Serve as the primary point of contact for all tenants in city-owned facilities, including the Corona Airport and commercial properties.
• Foster and maintain positive relationships with tenants, addressing concerns and resolving issues promptly.
• Conduct periodic site visits to monitor tenant compliance with lease agreements and property conditions.
• Provide exceptional customer service to both current and prospective tenants.
• Negotiate, prepare, and review lease agreements for city-owned properties in accordance with legal and city policies.
• Monitor lease renewals, terminations, rent escalations, and other key lease provisions to ensure compliance and timely renewals.
• Ensure the accurate collection of rent, security deposits, and related fees, and address any payment discrepancies.
• Manage lease documentation including amendments, assignments, and subleases.
• Coordinate maintenance, repairs, and improvements for city-owned properties, collaborating with internal teams and external contractors.
• Monitor property conditions, conduct inspections, and address repairs or upgrades as needed.
• Manage tenant move-in and move-out processes to ensure smooth transitions and compliance with lease terms.
• Maintain accurate and up-to-date records of leases, tenant correspondence, payment histories, and property-related documents.
• Generate and review reports related to real estate activities, including lease agreements and occupancy rates.
• Track key performance indicators (KPIs) related to real estate operations and financial performance.
• Ensure tenants comply with lease terms, zoning laws, city ordinances, and business licensing regulations.
• Monitor property and tenant compliance with safety codes and environmental regulations.

• Develop and implement strategies to retain and support existing businesses in the City of Corona.
• Work closely with business owners to understand their challenges, opportunities, and needs, and provide guidance and resources to help businesses thrive.
• Monitor business performance and develop retention plans tailored to the unique needs of each business sector within the city.
• Establish and maintain ongoing relationships with local businesses, providing them with the necessary support and fostering a sense of partnership.
• Conduct regular outreach to business owners to identify areas for improvement or potential barriers to growth.
• Address business concerns and resolve issues in collaboration with city departments and external stakeholders.
• Coordinate programs, initiatives, and incentives designed to encourage business retention, expansion, and investment in the city.
• Collaborate with local and regional organizations to provide businesses with access to funding opportunities, grants, tax incentives, and workforce development programs.
• Track the success of business retention programs and adjust strategies to align with changing business needs and economic conditions.
• Collect and analyze economic data to identify trends affecting local businesses and the regional economy.
• Prepare and present reports on business retention activities, success metrics, and opportunities for improvement to city leadership and stakeholders.
• Represent the City of Corona at regional business events, networking meetings, and industry conferences to foster relationships with business leaders and stakeholders.
• Work collaboratively with the Economic Development team and other city departments to ensure a comprehensive and cohesive approach to business retention.
• Perform related duties as required.

This position is FLSA Exempt & not eligible for overtime compensation.
To view the job spec, click here.

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.