Costume Shop Manager

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 03-20-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Department of Performance, Play & Design (PPD) is a multi-disciplinary, academic unit of the University of California Santa Cruz. It houses three degree-granting programs in Theater Arts, Dance, and Games & Playable Media. As part of the curriculum, the Department supports productions of plays, dance concerts, and other performances and installations.

More information can be found at : https://play.ucsc.edu/

JOB SUMMARY

Under general direction of the Operations and Facilities Manager, the incumbent will supervise all costume personnel (includes Wardrobe Technician as well as student employees and Theater - 50 students) and facilities. The Costume Shop Manager (with faculty) supervises all student designers in shop. Incumbent makes recommendations to designers regarding reuse of materials and existing stock items as well as providing collaborative input to all designers.

The Costume Shop Manager creates original costume, millinery and costume property designs when needed as well as consultative support to all designs in the costume shop.

Incumbent is responsible for all operations of the Theater Arts Costume Shop, dressing rooms and stock facilities. This includes all production support as well as planning, organization and maintenance of storage facilities and costume stock. Responsible for oversight of all makeup and hair used in departmental productions including providing advisory instruction to actors and production wardrobe staff.

APPOINTMENT INFORMATION

Budgeted Salary: $33.10 - $36.26 / hourly. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Primarily weekdays with some evenings/weekends depending on operational needs
• Shift Includes: Day

Employee Classification: Partial Year Career appointment with a two month furlough

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Technical Employees (TX)

Job Code Classification: WARDROBE TCHN PRN (006316)

Travel: Never or Rarely

JOB DUTIES

20% - Staff and Student Supervision

• Supervise one part time career staff (Wardrobe Technician), and the work of student employees. Manage student hiring within the UCSC student job network including maintaining and completing all on-line timesheets for students and staff employees in the Costume Shop.
  Oversee Wardrobe Technician and student technicians in the areas of cutting, stitching, wig-making, millinery and costume crafts.
• Train and supervise student costume technicians (in accordance with Theater Arts academic goals, safety procedures and quality standards) during construction and production process. Advise students on special technical problems.
• Coordinate IIPP (safety) training for costume shop staff.

20% - Purchasing & Budgeting

• Act as the primary purchasing agent for the Costume department, manage Cruzbuy web purchasing system, and University Pro Card (credit card) accounts. Supervise purchasing of Costume Shop bulk supplies and materials, lab supplies, equipment, and production supplies.
• Manage Costume Shop production, supply, and facilities budgets. Monitor expenditures for lab supplies, bulk production supplies, and special supplies. Operate accounting systems within the department, to give production manager actual expenditure reports for supply budgets and production budgets.
• Assist student, faculty and professional designers with management of individual costume production budgets and use of University accounting procedures. Manage designers' purchasing and reimbursements.

20% - Shop Management

• Coordinate and plan and all departmental costume activities associated with departmental productions. Attend production meetings, and oversee student designer progress. Coordinate rehearsal needs for student and faculty productions. Manage all rehearsal reports to maintain current design information for these productions.
• Serve as liaison between directors and designers regarding costume design requirements (as stipulated by script or choreography) and their feasibility given departmental budget, staffing constraints, and production calendar.

15% - Costume Production

• Supervise Wardrobe Technician, student employees and practicum students in the realization of costumes, costume properties, millinery, wigs and make-up for all Theater Arts Department sponsored productions, ensuring completion by production deadlines.
• Originate costume production schedule and make recommendations concerning feasibility, time demands, and staff resources.
• Serve a cutter on all department faculty productions.

10% - Costume Collaboration, Consulting, and Design

• Provide consultation and collaboration to all designers working on departmental productions. Create original costume designs when needed by the department for productions, courses and representational items (for instruction or shop representation). Make design recommendations regarding reuse and recycling of in house materials and stock items.
• Serve as primary liaison between Faculty Design Advisor and students in Costume Shop. When Costume Faculty Is not present, maintain advising presence in shop.

10% - Costume Stock Maintenance

• Supervise loans to UCSC affiliated productions, pre-approved universities and regional theaters. Implement and enforce loan/borrow policies and procedures. Supervise staff and student assistants in charge of pulling and restocking costume storage.
• Maintain Costume Storage plan. Supervise restocking costume storage, and overseeing staff in the restocking of costume storage and all costume supplies. Complete and maintain online photo database of costume stock.
• Supervise and manage all department production strikes, with the help of staff and students. In charge of all costume maintenance including: dry cleaning, laundry, and accessories cleaning. Dry cleaning duties include maintaining the dry cleaning budget, the drop off and the pick up and re-stock of dry cleaned costumes.

5% - Facilities Maintenance

• Maintain all costume facilities including Costume Shop and all support spaces (laundry, dye, crafts, and storage rooms, as well as all dressing facilities). Oversee all equipment maintenance needs for these areas. Project long-range equipment replacement needs and facilities maintenance requirements.
• Participate in costume facilities up-grade projects by taking part in the planning, research and recommendation of types of alterations to support costuming activities as needed in existing and future facilities.

REQUIRED QUALIFICATIONS

• Education, or knowledge such as attained in upper division university coursework, in a related field.
• Excellent demonstrated skills costume design, construction, draping and flat pattern making, fitting, and dyeing costumes, millinery and costume properties
• Demonstrated skills in original costume design
• Advanced knowledge of costume design history
• Demonstrated skills with collaborative costume design projects
• Demonstrated knowledge of basic theatrical makeup and hair techniques
• Knowledge of safe practices in a costume shop
• Excellent organizational skills and ability to prioritize tasks
• Excellent interpersonal skills to effectively interact with faculty, staff and students in a pressured, multi-project deadline atmosphere
• Demonstrated experience in managing a budget
• Demonstrated experience in relating theater productions to academic goals
• Demonstrated commitment to embracing diversity in all its forms and striving for an inclusive community that fosters an open, enlightened, and productive environment.
  

PREFERRED QUALIFICATIONS

• Previous experience coordinating and managing a costume department
• Experience with Excel, Filemaker Pro, and Photoshop
• Ability to manipulate database systems and networked electronic communications

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to ascend/descend ladders with or without accommodation.
• Ability to safely perform the physical requirements necessary to move light to moderate objects up to 60 lbs., with or without accommodation.
• The selected candidate will be required to work all scheduled hours on-site.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace
  

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination