Financial Services Specialist (RSCH ADM 2 CX)

Under the supervision of the Operations Manager, provide high-level account management and pre- and post-award administration for the California Lighting Technology Center (CLTC). Assist in preparation of proposals and reports.-Provide policy interpretation of financial regulations and university policies and procedures to principle investigators. Coordinate personnel actions including staff and students.

Apply By Date March 14, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• No Minimum Education required.
• Experience with financial analysis, forecasting and strategic planning to analyze and compile financial data and reports.
• Experience using automated financial and payroll/personnel systems, multi-user computer network systems and applicable financial management software.
• Experience with budget preparation based on narrative methodological research plans and designs, analysis, and forecasting to control complex budgets.
• Knowledge of federal and private grant budgeting, financial reporting and policies regarding use of funds.
• Skills to recognize problems with cost recovery, invoices, accounts and payroll and initiate timely and appropriate action to resolve them.
• Knowledge of generally accepted accounting principles and related accounting policies and procedures to manage and monitor multiple accounts.
• Proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Outlook to utilize various programs and software for word processing, spreadsheets and website applications.

Preferred Qualifications

• Experience using the campus on-line financial information system.
• Skills to identify problems, to gather related information from diverse sources, to analyze the quantitative aspects of fiscal and budgetary issues, and to develop meaningful solutions to specific problems.
• Knowledge to coordinate documents and projects with Business Contracts and Legal Affairs and to interpret regulations or guidelines and to recommend fiscally responsible and sound management practices.
• Interpersonal and communication skills to interact in a helpful, effective, and informative manner in person and on the telephone with a wide variety of people, and to work with faculty, staff, and students.
• Time management and organizational skills to plan, prioritize, organize, coordinate and direct numerous and varied projects and activities simultaneously and efficiently, and to meet set deadlines.
• Knowledge of relevant campus policies, practices, and procedures to administer budget; salary and cost sharing; and payroll administration.
• Skill to file using alphabetical and chronological systems.
• Knowledge of State and Federal policies and procedures as it pertains to Purchasing, Business Contracts, and Grants.
• Knowledge to interpret and apply federal, state, and University policies.

Key Responsibilities

• 65% - Departmental Financial and Budgetary Analysis
• 20% - Pre- and Post Award Administration
• 15% - Payroll/Personnel

Department Overview

The Arts Administrative Group supports the Departments of Art & Art History, Cinema & Digital Media, Design, Music and Theatre & Dance. It also provides support to the California Lighting Technology Center and the Performance Studies Graduate Group. All are teaching and research units within the College of Letters & Science. The CLTC is a research center conducting research in the area of energy efficiency, lighting and daylighting. Annually, there are $2.7M in expenditures and currently 15 contract and career staff are housed in the program.

POSITION INFORMATION

• Salary or Pay Range: $35.69/hr. - $48.99/hr.
• Salary Frequency: Bi-Weekly
• UC Job Title: RSCH ADM 2 CX
• UC Job Code: 004486
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% - Fixed
• Shift (Work Schedule): Monday -Friday, 8am-5pm
• Location: Davis, CA.
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional overtime and varied lunch hours. Vacation restrictions during peak work times. Work in a busy office with constant interruptions, conversations and phone lines. Work in off campus location.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#CA-JP