Business Office Manager (ADMIN OFCR 3)
 University of California - Davis | |
vision insurance, parental leave, paid time off, paid holidays, sick time, long term disability, tuition reimbursement
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 United States, California, Davis | |
 Feb 28, 2025 | |
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Apply for Job Job ID
76557Location
DavisFull/Part Time
Full TimeAdd to Favorite Jobs Email this Job Job Summary
Provide comprehensive administrative operational support and project coordination for a multi-campus research initiative. Key responsibilities include managing contract deliverables, updating detailed project timelines using web tools, and coordinating communication among project partners. Coordinate and support project meetings, maintain the UC Davis Hub webpage, and manage reporting requirements. Oversee administrative operations such as travel and expense reimbursements, purchasing, and printing, while streamlining business processes to effectively support research and academic objectives. Act as a liaison between the research group and other campus and departmental units. Facilitate communication, document meeting notes, prepare summaries of completed tasks and action items, and foster a culture of compliance, excellence, and service delivery. This position has an indirect reporting line to the ECE Finance Manager. Oversee pre- and post-award administration for complex, multi-investigator, multi-site, and multi-year research projects, ensuring strict compliance with federal, state, university, and departmental policies and procedures. Track financials, maintain fiscal control, and prepare detailed accounting and reporting for contracts, grants, federal and private funding, gifts, endowments, and other funding sources. Provide expert financial analysis, forecasting, and reporting, including effort reporting, long-range financial planning, and compliance oversight. Apply By Date: March 14, 2025 at 11:59pm Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
Preferred Qualifications
Key Responsibilities
Department Overview This position provides administrative and financial analysis support to one of the research groups at the department of Electrical and Computer Engineering. The Department of Electrical and Computer Engineering is a large complex academic department in the College of Engineering and provides instruction and research in multiple specialty areas of electrical and computer engineering. The department currently has approximately 400 accounts with an annual budget of approximately $25M (instructional and research). ECE has approximately 800+ undergraduate students and 200 graduate students. ECE has 42 academic and staff employees including postdoctoral scholars, project scientists, and other scholars. The incumbent of this position works in an independent manner, providing advice and guidance to PI's, ECE Finance Manager, CAO, and department chair, and works closely with the Dean's Office, Office of Research Business Contracts, Accounting and Financial Services, sponsoring agencies, and other external parties (subcontractors, consultants, etc.) to facilitate the timely submission of proposals to expedite the transfer of awards. Serves on campus and college wide committees associated with financial management matters. POSITION INFORMATION
Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page. Physical Demands
Mental Demands
Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. | |