Assistant Director, Residential Dining, Business & Finance

Position Number: 40029487

Payroll Title: FINANCIAL ANL 3

Job Code: 7709

Job Open Date: 02/28/2025

Application Review Begins: 3/17/2025

Department Code (Name): FDSR-Campus Dining

Percentage of Time: 100%

Union Code (Name): 99 - Non-Represented

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Salary Grade: PSS/22

Pay Rate/Range: Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $77,000-$90,000/yr. Posting Salary Range: The posting salary range for this position is $77,000-$108,100/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: 1501 Office [De La Guerra]

Working Days and Hours: Monday - Friday, 8:00a - 5:00p (may vary)

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Housing, Dining & Auxiliary Enterprises houses 10,000 students, faculty and family residents on campus, provides support services for 9,300 students residing in the communities adjacent to the campus, serves 21,000 customers daily in its retail and board dining programs, manages the UCSB Campus Store and University Center, hosts 150,000 guests annually for conferences and meetings, manages a major events center (Events Center), and oversees the administration of transportation, parking and fleet services. Additional responsibilities in the HDAE portfolio include Administrative & Residential Information Technology (ARIT) and The Club & Guest House. HDAE employs 600 full-time employees and 1,800 student employees. HDAE maintains a physical plant of more than 3 million square feet of buildings and 250 acres of grounds and landscaping.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

The Assistant Director of Residential Dining Business & Finance is responsible for all aspects of the business and financial management for the Residential Dining department. Member of the Senior Management Team in Residential Dining, sharing responsibility for an annual operating budget of 18 million representing production and service of 2.7 million meals in all Residential food service facilities and operations. Scope includes four primary Residence Dining Commons, kitchens and bakeries, Campus Catering, Campus Concessions and Summer Conference Dining, and Retail Stores, serving a community of over 8,500 student, faculty and family residents.

Required Qualifications:

Education

• Required Bachelor's degree in related area or required equivalent experience / training

Work Experience

• Minimum 4-6 years of progressively responsible experience in financial analysis, budgeting, and reporting required; or equivalent combination of education and experience required

Preferred Qualifications

• Experience in Higher Education managing changes in financial policies, systems, or procedures and successfully guiding teams through transitions, particularly in large, complex organizations.

Special Conditions of Employment:

• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• Business & Financial Management - 90%

- Responsible for managing and supervising all Businesses & Financial processes for Residential Dining Services.

- Reviews budget and financial data with the Director of Residential Dining Services. Supervises compilation of data and monitors financial status on a regular basis. Determines tools and resources for the department to use to analyze progress and keep costs within budgetary parameters.

- Plans, communicates, and makes final determination of budget allocations in categories of Labor, Supplies and Expense, and Raw Food Costs for all Dining facilities. Determines financial analysis and reports needed for Dining Services, consulting with the HDAE Chief Financial Officer/Sr. Executive Director of Business & Financial Planning and Dining Director.

- Evaluates and monitors financial systems used for monitoring food costs (CBORD), consulting with the Information Systems Director for effectively integrating information into campus systems and improving efficiencies.

- Supervises staff to track customer counts, labor productivity and costs per meal providing comparative analysis of each area.

- Monitors internal controls necessary to meet HDAE target budget and keeps Director of Residential Dining Services informed of all budget concerns.

- Develops and creates management reports for all accounts. Serves as department-wide resource to managers and directors for all budget related issues. Provides monthly recommendations for all dining staff for adjusted spending, expense priorities and direction to meet budgetary goals.

- Liaison to HDAE Business & Financial Services functional area for all Dining related finances and processes.

- Participates in the development and preparation of Dining Services' annual budget including spending and expense projections for the coming fiscal year.

- Conducts complex financial analysis and produces budget scenarios based on varied projections and governing factors. Reports include comparisons of historical data for raw food costs, student, casual, career and temporary labor, supplies and expense expenditure patterns for current monthly, quarterly and annual data compared to previous periods. Other reports define food cost per meal, labor cost per meal and projected meal counts per unit.

- Advises Director of Residential Dining on feasibility of long-term goals, establishes objectives, and recommends implementation of programs with department-wide impact.

- Develops models for departmental expansion, unit renovations, and potential policy changes. Creates financial "what-if" scenarios for a variety of construction scenarios.

• Special Projects - 10%

- Performs special duties and management assignments as designated.

- Serves on departmental, Campus-wide and UC wide committees in the areas of purchasing, technology, finances and personnel development.

- Coordinates interdepartmental changes to procedures, structures and systems to address new food service related policies and regulations initiated by government, UCOP and /or campus agencies.

- In compliance with HDAE goals and objectives, affirms and implements the departmental Educational Equity Plan, comprised of short and long term objectives that reflect a systematic approach to both students and staff for success in a multicultural society. Works in an ethnically diverse and culturally pluralistic environment.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information

* University of California Policy on Vaccinations - With Interim Revisions - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Note: The Policy on Vaccination Programs - With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.

**Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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