Operations Coordinator II

Title: Operations Coordinator II

Location: Seattle

Job Type: Part-time, 25 hours per week, 5 hours per day, M-F, in office

What's the Opportunity?

The Operations Coordinator 2 position is essential to a well-functioning workplace, balancing operational needs with a focus on creating a positive and productive environment for both employees and clients. This position is a key contributor to the overall employee and client experience.

In addition to providing and mastering the role and responsibilities of the Operations Coordinator 1, the Operations Coordinator 2 provides primary or back up coverage to the reception desk (if applicable).

Responsibilities:

* Manage and organize off-site files, reconcile credit card transactions, and assist with committee events. This role requires demonstrated leadership and mentorship skills within the Operations team, as well as the ability to manage regional tasks and a strong understanding of the technical requirements needed to support staff in Administrative Operations. Provide support to the IT team with tasks such as monitor arm and keyboard tray adjustments, distributing IT equipment to staff, placing orders when necessary, and handling general, non-technical IT requests from local staff.

* Oversee and ensure completion of tasks including invoicing support, troubleshooting office issues (e.g., phone, internet, maintenance), coordinating with vendors, conducting research, preparing quotes, and scheduling pickups/drop-offs for office moves and expansions.

* Serve as the first point of contact for clients and visitors, welcoming them with professionalism and resourcefulness. In offices with a reception desk, responsibilities also include answering a multi-line phone system.

* Prepare and distribute incoming and outgoing mail and shipments, assist in managing office and kitchen supply inventories, maintain the cleanliness and upkeep of the office and kitchen, set up and break down conference rooms, assist with office events, coordinate catering for meetings, and manage conference room scheduling.

* Open and prepare the office for the business day, if applicable.

* Maintain kitchen operations by stocking refrigerators, keeping inventory of supplies, unloading the dishwasher, and ensuring the coffee maker is filled.

* Ensure office copiers are maintained for daily use.

* Collaborate with the team to report facilities issues to building management.

* Maintain the schedule and log for the field truck, if applicable.

* Provide additional support for regional Operations and local office tasks as required.

* Work both independently and as part of a team to support internal team members and company initiatives effectively.

* Manage petty cash, if applicable.

* Process expense reports.

What Are We Looking For?

Ideal candidates will have the following:

* Bachelor's degree preferred, or relevant work experience

* 2-3 years minimum of related work experience preferred

What Can You Expect?

A collaborative work environment where we encourage everyone to bring their authentic self. We offer competitive compensation and benefits. Benefits detailed below.

Who Are We?

Anchor QEA provides environmental planning, science, and engineering consulting services with the mission of transforming our environment and communities with integrity and vibe. With more than 500 people in offices across the United States, our collective vision is to be an inclusive, sustainable, and growing environmental innovator making generational impacts. By embodying our core values, we strive to be our clients' first choice for solving their most challenging problems and to be our employees' reason to be excited about going to work each morning. Learn more about Anchor QEA at www.anchorqea.com.

How to Apply?

Apply online through Anchor QEA's Open Positions page at https://www.anchorqea.com/careers/careers-open-positions/. Veterans are encouraged to apply.

Additional Information

We work hard to embrace diversity and inclusion. As an equal opportunity employer, Anchor QEA is committed to a diverse, multi-cultural work environment. Anchor QEA does not discriminate in employment based on age, race, creed, gender, religion, marital status, veteran's status, national origin, disability or sexual orientation. Employment is contingent upon satisfactory results of a comprehensive background check.

Salary and Other Compensation:

* Salary Range: $25 p/h

* Annual Bonus

* Other potential bonus types: Billable Time Bonus, Spot Bonus, Milestone Anniversary Bonus, Receiving Professional License/Certification Bonus, Peer-reviewed Publication Bonus, Employee Referral Bonus.

Base Level Benefits for Regular Full-Time Positions:

* Healthcare: Medical, dental, vision, basic life and AD&D insurance

* Paid Company and Floating Holidays: 7 paid company and 2 floating holidays annually

* Vacation: 2 weeks accrued paid vacation based on length of service. Vacation may vary by level.

* Sick and Safe Time: 80 hours annually

* Retirement Plan: 401k plan with an employer match * Further information on benefits: https://anchorqea.com/careers/benefits/

Employment is contingent upon satisfactory results of a comprehensive background check