Project Coordinator - Office of Policy, Management, & Grants

City of New Haven
Within Local 3144 Range 11: $83,202 - $130,413 annualized
United States, Connecticut, New Haven
165 Church Street (Show on map)
Mar 02, 2025
Introduction The City is seeking a highly skilled Project Coordinator to support budget development, financial analysis, grant administration, and special projects. This role involves working closely with City Departments, elected officials, and the community to ensure efficient resource allocation and compliance with federal and state regulations. Key responsibilities include overseeing special fund budgeting, preparing grant applications, managing federal and state funding, and conducting research to support policy decisions. The ideal candidate will have a background in public administration, strong analytical skills, and the ability to manage multiple priorities effectively. A master's degree in public or business administration is preferred, along with at least 10 years of relevant experience. PRIMARY FUNCTIONS High level management position requiring a wide variety of skills relating to budget development, financial analysis, and monitoring problem solving, citizen and community outreach and research, and technical support to City Departments which provide services to the public. The position also requires work on special projects. Work is carried out under the supervision of the applicable coordinator/department head. TYPICAL DUTIES AND RESPONSIBILITIES Oversees the planning and administration of the special fund budget process. Serves as staff liaison between the Aldermanic Committees and City Administration as it pertains to budgets and the Federal Government (i.e. Department of Housing and Urban Development). Provides grant information and assistance to the City Administration and to the Board of Aldermen; Administers grant funding and provides supervision of employees engaged in activities associated with grant projects. Supervises and directs the preparation of grant applications for federal, state and private sources. Estimates resources for budgetary purposes by analyzing funds available from tall funding sources and by analyzing State and Federal legislation and regulations involved in the distribution of grant funds to the City; Prepares technical reports, memorandums and correspondence. Prepares and consolidates Annual Performance and Evaluation Report, Five Year Consolidated Plan, Annual Consolidated Plans and other reports and documents necessary to ensure compliance with federal and / or state requirements. Prepares contractual agreements. Prepares grant applications for non-profit agencies. Responds to State and Federal audit findings as they arise. Provides staff and technical support to interdepartmental and other special committees to develop or review administrative/financial and operation procedures and policies. Assists departments in problem resolution and keeping time-sensitive tasks on schedule. Assists in benchmarking, monitoring and evaluating activities for departmental operations. Prepares detailed analytical reports for review by department heads, coordinators and the Mayor in making policy decisions. Conducts research and undertakes assignments for special projects assigned by the applicable coordinator and/or department head. Performs related work as required. EDUCATION, QUALIFICATIONS & EXPERIENCE Graduation from an accredited four year college or university with major course work in public/business administration, social sciences, urban affairs; Masters degree in public administration or business administration is preferred. At least 10 years of administrative work experience in administration of planning or any equivalent combination of training and experience which provides the following knowledge, abilities and skills: KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES Knowledge of the principles and practices of public administration. Knowledge of operational procedures within government organizations. Knowledge of principles and practices of budgeting. Ability to design, develop and implement City policies, programs and strategies. Ability to analyze and solve problems. Ability to work on multiple tasks simultaneously. Ability to organize work in an efficient and effective manner. Ability to communicate effectively both orally and in writing with other city personnel, elected officials, contractors and members of the public Ability to exercise good judgment and to work independently. In depth knowledge and familiarity with personal computers; including but not limited to word processing, data base and spreadsheet applications, and project management. SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT This is a General Fund, "Tested" position. This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees. Bargaining agreements available to review HERE. General Funded hires into this class are not covered by Social Security and will not pay Social Security taxes. They instead participate in the City Pension; the employee contribution rate is 10% of pay. Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening accordance with the City's Drug Free Workplace Policy, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment. Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana. Selection Plan Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date. It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process.* Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date. Information regarding the employment and selection process can be found HERE. Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department. We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position. Conclusion To apply for this opportunity: Complete your User Registration. You are encouraged to save your Applicant Profile for future use. You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting. MAKE SURE the job you are applying for is named at the top of the page as you review your application! Review or modify your application for that position Click "Ready to Send App" or the "Send" tab; read page and click the attestation Click "Send to City of New Haven" You will be redirected to "CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION" You will also receive an email and text, if a number was provided, confirming your submission If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.