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Description
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DEFINITION
Under general supervision, to perform difficult and specialized work in the preparation of financial and statistical records; to establish and maintain complex accounts; and to perform related work as required.
CLASS CHARACTERISTICS
The Principal Account Clerk is the advanced level in the Account Clerk series. Incumbents, under general supervision, perform clerical accounting duties of above-average difficulty requiring advanced training, knowledge, and experience. Instructions given by supervisors generally do not provide all of the information needed to complete the assignment. Incumbents are expected to resolve most problems confronted through the application of judgment and precedent, referring to the supervisor only those items which involve the establishment of new procedures or policies.
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Examples of Duties
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Performs the more difficult clerical financial and statistical record-keeping work; may train and serve as a resource to both new and lower level personnel; reconciles cash and accounts; receives applications for business licenses; determines fees from established schedules; receives payments; issues licenses; enters business license data to computer terminal; prepares business license bills on computer, checks for accuracy and mails; serves as liaison with other departments concerned with business license and permit application; computes penalties and interest due; issues and maintains records of a variety of permits; establishes and maintains account receivable ledgers; prepares invoices and maintains records of receipts and delinquencies; sends follow-up notices on overdue fees and accounts receivable; matches invoices to purchase orders, checks extensions, computes discounts, verifies and resolves account payable problems and otherwise prepares invoices for payment; inputs data to computer and balances with control figures; verifies warrants, stuffs envelopes and mails accounts payable; invoices for utility services; prepares turn-on and turn-off authorization for utility services; provides applications and receives deposits for utility services; provides information to the public regarding utility services and charges; codes and maintains records of utility services and meters; prepares periodic reports and statistical summaries of utility services, meters and related data; sells dog licenses and transit passes; operates cash register to receive payments; prepares new accounts for data entry; issues receipts for miscellaneous collections; prepares funds for deposit to bank; types forms, schedules, reports, lists and general correspondence; files materials into established filing systems; compiles information for a variety of statistical reports, locating sources of information, devising forms and determining proper format for finished report; answers questions requiring a thorough understanding of policies, procedures and laws governing work; proofreads materials for clerical accuracy; operates a variety of office equipment such as a calculator and computer; operates computer to enter and edit standard information utilizing a variety of programs and formats, including third party software where a downloaded or uploaded interface to the financial software is used; operates printer to print documents stored in computer; copies, collates, staples and otherwise binds a variety of materials; and performs related work as required.
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Typical Qualifications
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EDUCATION AND EXPERIENCE
Any combination of education and experience that would provide the required knowledge and abilities is qualifying.
Education:
Experience:
QUALIFICATIONS
Knowledge of:
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Computer operating methods and office software; -
Applicable state laws, City ordinances, procedures, and other regulations governing the
department or area of assigned responsibility; -
City revenue account codes and accounts receivable processes; -
Correct English usage, spelling, grammar and punctuation; -
Methods, practices and terminology used in financial clerical work; -
Modern office equipment and procedures, including the preparation of business
correspondence and reports; -
Advanced and accurate record-keeping methods; -
Business math; -
Effective leadership methods.
Ability to:
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Work as a team to ensure timely and accurate accounting and posting of revenues,
accounts payable invoices, utility billings, business license billings and adjustments; -
Operate a computer accurately and efficiently; -
Interpret and apply difficult regulations and procedures to a wide variety of situations; -
Maintain accurate interrelated financial records and prepare comprehensive,
accurate reports; -
Devise and adapt work processes and record keeping systems to meet changing
organizational or specialized needs; -
Work with considerable independence in completing work and ensuring its accuracy; -
Receive and give information over the telephone or in public in a courteous manner; -
Analyze situations and use judgment to develop effective courses of action; -
Accurately code incoming receipts; -
Make arithmetical calculations rapidly and accurately; -
Type at a corrected rate of 45 words per minute; -
Proofread, detect, and reconcile errors; -
Operate a calculator by touch; -
Understand electronic data processing methods and procedures; -
Understand and carry out oral and written instructions; -
Establish and maintain effective relationships with those contacted in the course
of work.
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Supplemental Information
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PHYSICAL DEMANDS AND WORKING CONDITIONS
- Strength: Light work-lifting, carrying and/or pushing 25 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds.
- Work is primarily sedentary.
SELECTION PROCESS
Interested applicants must submit a completed City of Clovis employment application, supplemental questionnaire and valid typing speed documentation completed within the last six (6) months for a minimum of forty-five (45) net words per minute no later than
4:30 p.m. on March 17, 2025, to the City of Clovis Personnel Office. Applications must be submitted online at www.cityofclovis.com. For additional questions, you may contact Personnel at (559) 324-2725. Brief resumes are welcome as a supplement to the City's standard application form; however,
the application form and supplemental questionnaire must be filled out completely to be considered. You may attach your resume and typing speed documentation at the time of application submission to the attachment section of the application form submit by email to Personnel1@clovisca.gov or hand delivery to the Personnel office by the deadline date. A resume only may not be submitted in lieu of a completed employment application to be considered.
Applicants may not attach any additional documents that are not required to their application or submit any other documents by mail, fax, or hand delivery. Veterans Preference Points may be provided if a DD Form 214, demonstrating qualifying service, is attached to the employment application at the time of application submission.
Applicants may attach, hand deliver, or email the required documents to (559) 324-2865. Reasonable accommodation, when needed, for otherwise qualified candidates with disabilities, must be requested in writing and faxed to (559) 324-2865 at the time of application submission. Applicants will receive notification regarding the status of their application by email or phone once the applications have been processed and reviewed.
Applicants must meet each qualification for the position by the deadline date. All applications will be reviewed based on the necessary employment standards for the position.
Those candidates who best meet the needs of the operations may be invited to participate in a written examination that will be weighted 100%. Candidates must earn a score of 70.00% or higher to be placed on the eligibility list. Candidates receiving a passing score may be placed on an eligibility list for a period of up to one (1) year.
Examinations and department interviews for the position will be administered in the City of Clovis
. As determined by the City and at the City's expense, successful candidates shall be required to complete and pass a medical examination, a drug/alcohol screen, and a background investigation.
REQUIRED DOCUMENTATION
- Valid typing speed documentation completed within the last six (6) months for a minimum of forty-five (45) net words per minute is required by 4:30 p.m. on March 17, 2025, to be considered for the Principal Account Clerk position.
Valid Typing Speed Documentation Requirements:
Valid typing speed documentation may be obtained from any valid source (i.e.: employment agencies, schools, online, etc.).
The document must include your full name (as listed on the application form), the date completed within the last six (6) months and the net typing speed for a minimum of forty-five (45) net words per minute. Valid typing speed documentation must be submitted no later than
4:30 p.m. on March 17, 2025.
The required documentation
for the position may be attached before you submit your online employment application to the City of Clovis. The NEOGOV application site will allow you to attach documents to an employment application that you have already submitted however, the system will not allow the City of Clovis to view or print attachments after the online employment application has been submitted. If you do not attach the required documentation prior to submitting your online employment application you must submit the required documentation
by email to
Personnel1@cityofclovis.com
or hand delivery by the deadline date and time
to be considered for this employment opportunity
no exceptions will be accepted. Failure to submit the required documentation will result in disqualification from the recruitment process.
The examination may consist of questions relative to knowledge of computer operating methods and office software; applicable state laws, City ordinances, procedures, and other regulations governing the department or area of assigned responsibility; City revenue account codes and accounts receivable processes; correct English usage, spelling, grammar and punctuation; methods, practices and terminology used in financial clerical work; modern office equipment and procedures, including the preparation of business correspondence and reports; advanced and accurate record-keeping methods; business math; and effective leadership methods. The examination may also contain questions regarding the ability to work as a team to ensure timely and accurate accounting and posting of revenues, accounts payable invoices, utility billings, business license billings and adjustments; operate a computer accurately and efficiently; interpret and apply difficult regulations and procedures to a wide variety of situations; maintain accurate interrelated financial records and prepare comprehensive, accurate reports; devise and adapt work processes and record keeping systems to meet changing organizational or specialized needs; work with considerable independence in completing work and ensuring its accuracy; receive and give information over the telephone or in public in a courteous manner; analyze situations and use judgment to develop effective courses of action; accurately code incoming receipts; make arithmetical calculations rapidly and accurately; type at a corrected rate of forty-five (45) words per minute; proofread, detect, and reconcile errors; operate a calculator by touch; understand electronic data processing methods and procedures; understand and carry out oral and written instructions; and establish and maintain effective relationships with those contacted in the course of work. This job flyer does not constitute a contract and its
terms and conditions can change without notice.
THE CITY OF CLOVIS IS AN EQUAL OPPORTUNITY EMPLOYER
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City of Clovis
$57,480.00 - $69,876.00 Annually
the city of clovis offers a comprehensive benefit package for full-time positions. for more information on the benefit package, please refer to thecity's website underdepartments & services/personnel/employee resources.
Mar 03, 2025