Executive Assistant to the Chancellor

University of Arkansas
United States, Arkansas, Batesville
2005 White Drive (Show on map)
Mar 06, 2025
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: Type of Position:Administration - Operations Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas Community College at Batesville The University of Arkansas Community College at Batesville (UACCB) is a comprehensive community college committed to providing learning experiences that improve the lives of those we serve. UACCB provides affordable access to technical education and college transfer programs that meet the diverse higher education needs of the citizens of north central Arkansas. These programs are provided to the traditional college student as well as to high school students through a state approved Secondary Area Career Center. The College also promotes economic development and an enhanced quality of life for the community through adult education, developmental education, customized business and industry training, and continuing education programs. UACCB's mission is to provide quality educational opportunities within a supportive learning environment. We promote success through community partnerships, responsive programs, and an enduring commitment to improvement. Thank you for your interest. We hope you will be joining us soon! After reviewing the Job Duties and Qualifications listed below, click the Apply button at the top of the page to begin the application process. If you have a disability and need assistance with the hiring process or for general application assistance, please contact the Human Resource Office at (870) 612-2045. Department:University of Arkansas Community College at Batesville Department's Website: Summary of Job Duties:* Maintain the Chancellor's suite, ensuring a professional and welcoming environment; * Assist in managing the Chancellor's calendar, scheduling meetings, and coordinating travel arrangements; * Provides daily administrative support to the Chancellor's Office to include supervision of part-time and work study personnel; * Assists with arrangements for upcoming meetings and preparation of documents or materials; * Plan, organize, and execute campus meetings and events, including securing venues, coordinating catering, managing logistics, and overseeing event setup and breakdown; * Interacts with UA System offices, ADHE office, Two Year Presidents and Chancellors state-wide (UA, ASU, Independent) and Ad Hoc Committees as needed; * Record and maintain official minutes for the Administrative Cabinet and Board of Visitors meetings; * Maintain institutional policy records and ensure documents are updated and accessible; * Prepare reports, presentations, and materials for meetings and external engagements; * Creates, updates, maintains UACCB Campus organizational charts; * Develops and implements a system for institutional strategic planning and scanning, and assists in coordinating the annual planning and budgeting processes with College leadership; * Assist in communication and coordination between the Chancellor's Office and campus departments; * Works in concert with the College's Higher Learning Commission Liaison to address accreditation issues; * Conducts special projects/studies to address decision-making needs of senior administrative staff as assigned. * Maintains confidentiality of information exposed to in the course of business regarding students, supervisors or other employees; * Requires the kind of teamwork, supervision, and personal interaction, that cannot be had in a home office situation; therefore, regular and predictable on-site attendance is a job requirement; * Other duties as assigned. Qualifications: Minimum Qualifications * Associate's degree or equivalent combination of education and experience (e.g., high school diploma with significant relevant work experience). At least three years of administrative support experience, preferably in an office setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office equipment (e.g., printers, scanners). Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders, including faculty, staff, students, and external partners. * Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment. * Proven ability to handle sensitive and confidential information with discretion and integrity. Ability to build positive working relationships and work collaboratively with a variety of individuals. Preferred Qualifications* * Bachelor's degree in business administration, education, or a related field. Five+ years of experience supporting a senior-level executive in an academic, nonprofit, or public sector environment. * Experience working in higher education, particularly at a community college. Experience with project management software and enterprise systems commonly used in higher education (Workday). * Ability to create presentations, reports, or data visualizations (e.g., using PowerPoint or Excel). * Familiarity with community college operations, governance structures, and academic policies/procedures. * Experience planning and executing events, such as board meetings, campus-wide functions, or community outreach initiatives. Basic experience assisting with budget tracking, expense reports, or financial reconciliations. Additional Information:* Salary range: $40,000 to $45,000 Salary Information: $40,000-$45,000 Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s) Optional Documents: License or Certificate (see special instructions for submission instructions), Proof of Veteran Status Special Instructions to Applicants: Recruitment Contact Information: Human Resources hr@uaccb.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Adult Maltreatment, Child Maltreatment, Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry UACCB is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check for all applicants. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking Frequent Physical Activity:Hearing, Kneeling, Lifting, Repetitive Motion Occasional Physical Activity:Feeling, Grasping, Pushing, Reaching Benefits Eligible:Yes