Voucher Specialist

Position Duties and Responsibilities

Voucher Entry - 75%

• Process external invoices for payment for the Research and Innovation Office (RIO) Cluster
• Process internal charges for Internal Sales Organizations within the Cluster
• Process royalty payments for the Office of Tech Commercialization
• Review and help solve voucher problems
• Make corrections and close or delete vouchers when necessary
• Scan and link documents to Perceptive Content
• Route documents for receipt and/or to the appropriate person when more information is needed
• Run weekly Voucher Workbench match exception reports

Procurement Duties - 15%

• Reconcile Pcard purchases for some of our cluster departments
• Prepare requisitions for our units without requisition preparers
• Prepare UMarket requisitions for RIO and a few departments (shoppers will submit shopping cart orders for Voucher Specialist to complete)

Other Duties as Assigned - 10%

• Help with special projects as needed
• Provide backup Desktop Deposit entry
• End of the fiscal year clean up

Flexible Work Profile

**Must be able to work in our office on campus at least two days per week.**

The Research and Innovation Office (RIO) endorses a "work with flexibility" approach that offers a welcoming and flexible work environment where everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-site work may be necessary for certain positions, even those designated as fully remote.

This position has been designated as eligible for flexible work profiles one, two or three.
Flexible work profile one is expected to work primarily on-site.
Flexible work profile two is expected to work on-site more than 50% of the time.
Your office will be in Suite 224 in the McNamara Alumni Center located at 200 SE Oak Street on the Twin Cities, Minneapolis Campus.
Flexible work profile three is expected to work remotely more than 50% of the time. Your dedicated office space will be in your remote work location.

The Research and Innovation Office management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.

Required Qualifications (must be mentioned on application/resume)

• High school diploma/GED and at least four years of general accounts transaction experience. (Training/Education may be substituted for some of the years of experience.)
• Experience with Microsoft Word and Microsoft Excel
• Detail oriented
• Advanced oral and written communication skills
• Experience with constructing messages that are clear and respectful in explaining and requesting work on an issue
• Must be able to work in our office on campus at least two days a week

Preferred Qualifications

• Voucher entry experience
• UMarket Requisition entry experience
• Procurement Card Reconciliation experience
• Experience with U of M Financial System (PeopleSoft EFS) and Perceptive Experience
• Experience prioritizing work and working with deadlines
• University of MN or other higher education accounting experience

Knowledge, Skills, and Abilities

• Accept and adapt to change in technology, policy, and procedures
• Establish and maintain collaborative relationships
• Work effectively in a team environment
• Work independently with minimal supervision
• Attend and participate in department and team staff meetings and other meetings as directed
• Participate in cross-training and training within the department, including mentoring others

The Research and Innovation Office (RIO) helps facilitate collaborative research designed to solve our most complex problems. We serve as a central resource for conducting, managing, and sponsoring research at the University of Minnesota and developing and bringing to market UMN innovations that improve people's lives. In addition, RIO offices oversee key areas of research compliance and administration and help to cultivate a culture of research integrity at the University.

RIO is composed of 15 administrative support units including Sponsored Projects Administration, Technology Commercialization, and the Human Research Protection Program, and 12 interdisciplinary academic centers and institutes.

Pay Range: $23.32 ($48,505.60 Annual) - $25.19 ($52,395.20 Annual); depending on education/qualifications/experience

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).