CLEAR Administrative Coordinator

The Center for Leading Edge Addiction Research (CLEAR clinic) is seeking an Administrative Coordinator (or Intermediate Administrative Coordinator) to support the efforts of the clinic research staff and all projects. This individual will work closely with the Project Manager to support a composite of several operational functions including research participant scheduling, participant transportation, and compensation coordination. Also, fiscal administration, procurement, communications, grants reporting assistance, human resources assistance, and other administrative functions. The candidate should be able to independently understand and interpret policy, and use judgment to perform their duties. The ideal candidate must take initiative to manage their responsibilities, have a positive attitude, be consistent in all tasks and duties, prioritize process improvements, and take pride in contributing to the entire unit's goals as a valuable team member.

Job Description

• Coordinate scheduling research visits for study participants and coordinate transportation.
• For fiscal support compensate research participants, purchase supplies, and process purchases on T&E card. May prepare invoices and purchase requisitions, enter and extract financial information, assist with preparing monthly reconciliations for multiple fund sources, and assist with budget management.
• Support the ongoing operations, including special projects of the CLEAR clinic. Perform a variety of duties requiring an understanding of organizational operations, procedures, and personnel.
• For general administrative support, will answer phones, open mail, maintain facilities, prepare correspondence, maintain calendars, and assist with clinic scheduling.
• May coordinate activities with internal and external customers, arrange meetings and special events, coordinate travel arrangements, and maintain records.
• May provide logistical support for onboarding support of new employees.
• In addition to the above job responsibilities, other duties may be assigned.

You can learn more about the Center for Leading Edge Addiction Research please visit: https://med.virginia.edu/uva-clear/

MINIMUM REQUIREMENTS
Education: High School Diploma
Experience: At least one year of experience for administrative coordinator. At least four years experience for intermediate administrative coordinator.

Preferred Qualifications:

• Strong attention to detail with the ability to research in order to resolve any issues

PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This is a restricted position and is dependent upon project need, availability of funding and performance. For more information on the benefits at UVA, visit https://hr.virginia.edu/benefits.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

TO APPLY
Please apply through Careers at UVA, and search for R0070294. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:

• CV or Resume
• Cover letter

Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey during the final phase of the interview process. For questions about the application process, please contact Jeremy Brofft, Senior Recruiting Specialist at xmf9ad@virginia.edu.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.