Administrative and Office Assistant - School of Communication Studies

Working Title: Administrative and Office Assistant - School of Communication Studies

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Arts and Letters

Department: 100017 - School of Communication Studies

Pay Rate: Pay Range

Specify Range or Amount: $38,000 - $41,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 03/13/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The School of Communication Studies (SCOM) is accepting applications for an Administrative and Office Assistant to provide fiscal and office managerial support to SCOM. The SCOM staff includes an Academic Unit Head (AUH), Assistant Director, Program Technician, Faculty, and student employees who support the needs and interests of undergraduate SCOM majors, Communication & Advocacy master's degree students, the JMU Speech and JMU Debate teams, Bluestone Communications, and the Institute of Constructive Advocacy and Dialogue.

Duties and Responsibilities:

-Reconciling monthly transactions and Small Purchase Credit Cards
-Maintaining budget spreadsheets
-Assisting with department purchasing using the state-wide procurement system (eVA)
-Assisting with departmental foundation accounts and grants
-Assisting with filing personnel action forms for hiring
-Tracking department assets such as computers and copier lease
-Processing travel reimbursements using JMU's electronic travel management system (Chrome River)
-Handling catering contracts and orders
-Hiring and supervising student employees for SCOM
-Submitting work orders for SCOM spaces in Harrison Hall
-Providing customer service to visitors, staff and callers in an administrative office setting

Qualifications:

Required:
-Excellent attention to detail and a high level of accuracy
-Ability to maintain confidentiality of sensitive data
-Experience in budgeting, bookkeeping, and reconciliation or ability to learn quickly
-Experience processing travel expenses or ability to learn quickly

Additional Considerations:
-Familiarity with Windows 10, Microsoft Outlook, Excel, and Word
-Familiarity with JMU financial, travel and other administrative regulations and policies
-Familiarity with Chrome River, eVA and PeopleSoft Finance
-Customer service experience

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.