Research Data Security Manager (PROJECT POLICY ANL 5)

The Research Data Security Manager (RDSM) reports to the Executive Associate Vice Chancellor of Research in the Office of Research (EAVC of OR). The RDSM will provide subject matter expertise in sensitive and restricted research data sets, including related federal/government regulations, institutional policy and procedures, and best practices nationally among major research universities to OR and other offices in the EAVC of OR organization as well as across the University. The position will have overall responsibility for coordinating with university personnel to develop and maintain UC Davis's Research Data Security program, including the Offices of Information Security, Information Technology, Unit Information Security Lead (UISL), Research Computing, Research Integrity, the Library, Audit and Compliance and academic departments.

The position will be responsible for maintaining, communicating, and ensuring a coordinated approach to University of California and UC Davis policies and standard operating procedures (SOPs) regarding sensitive and restricted research data sets, including requirements stemming from private sector funding/agreements, and including requirements associated with Federal Contract Information (FCI), Controlled Unclassified Information (CUI), Protected Health Information (PHI), Health Insurance Portability and Accountability Act of 1996 (HIPAA), Family Educational Rights and Privacy Act (FERPA), Personally Identifiable Information (PII), General Data Protection Regulation (GDPR), Cybersecurity Maturity Model Certification (CMMC) and NSPM-33, among others. The position will assist senior administrators, faculty, staff, and students with interpretation of regulations and policies related to research data security and will develop and manage a program to ensure compliance. The position will also partner with sponsors and collaborators, including government agencies, to advocate for the interests of UC Davis where appropriate, clarify requirements, make interpretations, document decisions, and ensure compliance. The RDSM role will have significant impact and influence on organizational policy and program development. Leads projects of critical importance to the organization; these projects carry substantial consequences of success or failure. Directs programs with organization-wide impact (or may have impact beyond the University) that include formulating strategies and administering policies, processes, and resources.

A remote work arrangement may be considered for candidates with the appropriate background and experience.

Apply By Date: March 20, 2025

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related areas (IT Compliance/Security or business) and or a combination of relevant experience in an academic research environment.
• Minimum of three years of experience working in an institution of higher education Office of Research, or in a Technology Transfer Office where policies, procedures, and practices for data security and risk assessment were part of assigned duties. Experience developing and leading research security or related training for relevant stakeholders.
• Experience presenting complex technical and legal material across diverse organizational levels.
• Experience in the development, implementation, maintenance, and communication of SOP's, and/or other accountability metrics and strategies.
• Demonstrated skills to analyze and evaluate data, provide sound recommendations, and create reports for executive-level review.
• Highly skilled communication and interpersonal skills to communicate with and influence others, both verbally and in writing.
• Ability to anticipate issues or needs of diverse constituents, including but not limited to, internal staff, faculty, and departmental administrators who may lack sufficient information to ask appropriate questions

Preferred Qualifications

• Certification in Research Data Security, Information Systems Security or Cybersecurity.
• Three years of research data security management experience in higher education.

Key Responsibilities

• 65% - Management of Research Data Security
• 20% - Education and Outreach
• 10% - Special Projects
• 5% - Other Duties

Department Overview

The Office of Research fosters research across disciplines by enhancing the research experience through effective stewardship of resources, policies, compliance, and expertise, and by developing tools and educational programs as the responsible stewards of the campus research enterprise. The UC Davis research enterprise achieved $1billion in extramural funding in fiscal years 2022, 2023, and 2024.

POSITION INFORMATION

• Salary or Pay Range: $92,000.00 - $172,000.00/year
• Salary Frequency: Monthly
• Salary Grade: 24
• UC Job Title: PROJECT POLICY ANL 5
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is 100% remote

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks