Administrative Assistant

Join Our Team as an Administrative Assistant in Irvine, CA!

Are you a collaborative, dependable, and communicative individual looking to make a meaningful impact in a dynamic office environment?

Newport Healthcare is seeking an enthusiastic Administrative Assistant to join our team in beautiful Irvine, California! If you thrive in a supportive role and enjoy contributing to a positive workplace culture, we want to hear from you.

Location:
Irvine, CA - Nestled in the heart of Orange County, Irvine offers a vibrant community with a blend of urban and suburban living. Enjoy access to beautiful parks, shopping centers, and a diverse array of dining options, all while being just a short drive from stunning beaches and scenic landscapes.

About the Role:

We are opening this position due to a promotion within our team, creating an exciting opportunity for a Administrative Assistant to step in and contribute to our ongoing success. As our Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include managing the front desk, coordinating events and meetings, and supporting various office needs. You will be the friendly face that greets employees and visitors, making a lasting impression on everyone who walks through our doors.

Essential Duties:

• Greet all employees and visitors in a courteous and professional manner.
• Answer general phone inquiries and direct calls/take messages with professionalism.
• Enter daily attendance into the Newport system accurately and on time.
• Maintain contact lists for locations and staff.
• Maintain calendars.
• Oversee the office supply room/inventory and coordinate orders.
• Expense management, process monthly expense reports for leadership.
• Coordinate travel arrangements for the team as needed.
• Assist with employee engagement activities to foster a positive workplace culture.
• Manage Uniform Management and ordering processes.
• Create presentations and reports for leadership.
• Perform all other duties related to reception and office management, as assigned.

• High School diploma or equivalent required; Associate degree preferred.
• 1-3 years of Administrative Assistant experience.
• Proficient in Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.
• Collaborative team player who thrives in a supportive role.
• Dependable and detail-oriented, ensuring tasks are completed accurately and on time.
• Excellent communication skills, both verbal and written, to interact effectively with team members and visitors.

Why Newport Healthcare?
At Newport Healthcare, we believe in fostering a supportive and inclusive work environment. We are committed to the growth and development of our employees, offering opportunities for professional advancement and a chance to make a difference in the lives of others. As an Equal Opportunity Employer, we celebrate diversity and are dedicated to creating an inclusive workplace for all.

Ready to Join Us?
If you are excited about the opportunity to contribute to our team and help create a positive office environment, we encourage you to apply. We can't wait to meet you.

Newport Healthcare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws. Newport Healthcare is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process please email accommodations@newportacademy.com for assistance.