Procurement Specialist

POSITION SUMMARY:

We are seeking a highly organized and detail-oriented Buyer/Scheduler to join our supply chain team. This role is critical in ensuring that the company maintains an efficient flow of materials, products, and services to meet operational needs. The Buyer/Scheduler will manage procurement activities while balancing production scheduling to ensure timely delivery of goods and services. This position requires strong communication skills, problem-solving abilities, and a proactive approach to managing supply chain operations.

We are excited to add a new Procurement Specialist to our Supply Chain team! This role will pay a base salary between $67,000 - $80,000 based on previous medical sales experience, location, and other factors.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Procurement & Purchasing:

• Source and purchase raw materials, products, or services in a timely and cost-effective manner.
• Negotiate with suppliers to obtain the best prices and ensure favorable contract terms.
• Maintain relationships with suppliers, addressing any concerns or issues related to quality, delivery, or price.
• Monitor inventory levels to ensure stock availability and avoid stockouts or overstock situations.
• Prepare and manage purchase orders, ensuring accurate and timely delivery of products.

Production Scheduling:

• Collaborate with the production team to create and maintain detailed production schedules.
• Coordinate material availability with production requirements, ensuring that the necessary materials are on hand when needed.
• Monitor the production schedule and adjust as necessary to accommodate changes in customer demand or production delays.
• Track production progress and communicate delays or potential issues to relevant stakeholders.

Inventory & Supply Chain Management:

• Ensure the optimal flow of materials to meet production deadlines while minimizing inventory costs.
• Conduct regular inventory audits to ensure accurate stock levels.
• Collaborate with logistics to manage inbound shipments and deliveries.
• Use forecasting techniques to predict future material needs and reduce excess inventory.

Reporting & Data Management:

• Maintain accurate and up-to-date records for purchasing, inventory, and production schedules.
• Analyze data to identify trends, cost-saving opportunities, and areas for improvement.
• Generate regular reports on procurement activities, inventory status, and production schedules for senior management.

5 Cross-functional Collaboration:

• Work closely with the sales, production, and logistics teams to ensure alignment between supply chain activities and overall company objectives.
• Support the development of processes to streamline purchasing and scheduling workflows.

Continuous Improvement & Efficiency Gains:

• Identify opportunities for process improvements within procurement, production scheduling, and inventory management to drive cost savings and enhance operational efficiency.
• Lead or participate in initiatives aimed at streamlining workflows, reducing waste, and improving resource utilization across the supply chain.
• Utilize Lean Manufacturing, Six Sigma, or other continuous improvement methodologies to monitor and enhance supply chain performance.
• Collaborate with cross-functional teams to implement the best practices and achieve measurable improvements in delivery times, inventory turnover, and supplier performance.

PROBLEM SOLVING:

• Performs full range of standard professional level work that typically requires processing and interpreting, more complex, less clearly defined issues. Identifies problems and possible solutions and takes appropriate action to resolve
• Demonstrates skill in data analysis techniques by resolving missing/incomplete information, inconsistencies/anomalies in more complex research/data

DECISION MAKING/SCOPE OF AUTHORITY:

• Nature of work requires increasing independence; receives guidance only on unusual complex problems or issues
• Work review typically involves periodic review of output by supervisor

SPAN OF CONTROL/COMPLEXITY:

Fully competent and productive professional contributor, working independently on larger, moderately complex projects/assignments that have direct impact on department results

EDUCATION/EXPERIENCE:

• Bachelor's degree in supply chain management, Business, or a related field (or equivalent experience).
• 2-3 years of experience in Purchasing and/or Supply Chain
• Proven experiences in procurement, purchasing, or scheduling (preferably in a manufacturing environment).
• Strong knowledge of supply chain management principles, inventory control, and production scheduling.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and supply chain management software (ERP systems such as QAD, SBWED, etc.).
• Excellent negotiation, communication, and interpersonal skills.
• Strong attention to detail, problem-solving skills, and the ability to work under pressure.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Knowledge of Lean Manufacturing or Continuous Improvement methodologies is a plus.

SKILLS/COMPETENCIES:

• Technical Skills:
  
  
  
  • Business systems such as ERP and MRP
  • Operational and financial metrics
  • Inventory management.
  • Master scheduling
  • Supplier capabilities
  • Logistics and distribution
  • Analytics reports
  • Critical thinking and root cause identification
  
  
  
  
• Leadership Skills:
  
  
  
  • Strong written and verbal communication
  • Collaboration and ability to resolve conflicts
  • Ability to work with multiple stakeholders
  • Team management goal setting and attainment
  
  
  
  

WORK ENVIRONMENT/EXPECTED BUSINESS TRAVEL:

The work is typically performed in a normal office environment. Role routinely uses standard office equipment. Remote work no greater than 20%.