Administrative Assistant

• Perform a variety of administrative and clerical duties. The Administrative Assistant's main duties include supporting our different divisions/departments, employees, and daily office needs as instructed by the manager.

• Requires knowledge of office procedures and word processing software at a level generally acquired through completion of an associate degree in a business or office-related discipline OR 3+ Years of experience providing administrative support.

• Friendly, customer-centric attitude with strong interpersonal and organizational skills.

• Work (ed) in a similar industry and/or position.

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  Requires strong organizational skills, attention to detail, and the ability to prioritize and complete projects on schedule & on budget.

  
  
• Must be able to function in a fast-paced, high-pressure environment.
• Excellent communication and supervisory skills are essential.
• Requires self-motivated personal drive, strong organizational skills, attention to detail, and the ability to prioritize and complete projects on schedule.
• The individual should be able to identify and resolve problems quickly and gather and analyze information skillfully.
• Manage difficult customer and employee situations, respond promptly to customer needs, and solicit customer feedback to improve service.
• Must maintain confidentiality and contribute to a team-oriented work environment.
• Must possess excellent verbal and written communication skills.
• Requires strong leadership & organizational skills and the ability to prioritize and complete multiple projects in a timely manner.
• This job description in no way states or implies that these are the only duties to be performed by this position. This document does not create an employment contract, implied or otherwise, other than an "at-will" relationship.

• Greeting and making a professional and courteous first impression with customers and visitors.
• Answering and transferring phone calls to the appropriate party and handling queries and complaints via phone, email, and general correspondence.
• Managing the front desk and performing basic support tasks (sorting and delivering mail, ordering and ensuring all necessary supplies are stocked and organized, etc.)
• Assist with contract and/or subcontract review, corrections, and management as needed.
• Assist with the preparation of bid documents.
• Assist with documentation management, including filing, scanning, and maintaining any necessary logs and documents.
• Assist with document and query retention processes.
• Compose and/or edit letters, memos, reports, procedures, etc., as required.
• Act as a liaison between the supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, complete projects, coordinate work, and maintain working relationships.
• Oversee and/or process day-to-day administrative items per supervisor's authorization.
• Prepare department-specific reports as requested.
• Back-up Project Coordinators as needed.
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  Some OT may be required.

  
  
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  Performs other tasks and special projects as assigned.

  
  

Salary is negotiable based on experience and education.

• Free Monthly Premium Medical Plan offered
• Competitive Benefits, including Health, Dental, and Vision
• Company provided Life with the option to purchase additional coverage
• Company provided AD&D insurance with the option to purchase additional coverage
• Health Savings Account with Employer Contribution
• Flexible Spending account with both Health Care Spending and Dependent Care Spending Account
• 401(k) with employer match (fully vested)
• Additional Special Contribution into 401(k)
• Profit sharing
• 9 paid holidays
• PTO (vacation/sick)
• Annual Bonus Incentive

• Background check, credit check, MVR, and drug screen may be required (will vary by position).