Department of Music Administrative Assistant

Eastern New Mexico University
Depends on Qualifications
medical insurance, dental insurance, life insurance, vision insurance, 403(b), retirement plan
United States, New Mexico, Portales
Mar 11, 2025
Position Overview Position Summary: Under general supervision; perform a variety of office clerical functions for the department(s) on a regular basis. Requirements Duties and Responsibilities: Perform routine secretarial duties such as word processing/typing, filing, verifying information, coordinating flow of documents and scheduling events and meetings Operate personal computer to enter data, compile and type reports, prepare letters and general correspondence Monitor departmental budget(s) and perform routine record keeping duties Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen and route telephone calls, and maintain log of inquiries as required Sort, screen, and distribute mail Order, stock and distribute office supplies May oversee the functional activities of student employees Regular and predictable attendance required Perform other related duties as assigned Minimum Job Requirements: High school diploma or GED certificate and a minimum of six months experience directly related to the duties specified are required. Knowledge, Skills and Abilities: Ability to perform routine and moderately complex clerical tasks rapidly and accurately Skill in the use of standard office equipment Ability to understand and convey procedures and regulations established Ability to perform basic bookkeeping procedures Ability to maintain confidentiality of records and information Skill in word processing and data entry Ability to maintain an effective working relationship with others Ability to communicate effectively, both orally and in writing Working Conditions Physical Demand and Working Conditions: Work is performed during normal work hours but may require some evening or weekend hour Work is sedentary in nature that at times requires exerting up to 10 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, job knowledge, skills, and abilities, physical demands and working conditions. This is not necessarily an all-inclusive listing.] Additional Information Application Review Date: Open Until Filled Condition of Employment: Must pass a pre-employment background check. Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application: Required Documents: Letter of Interest Contact information for three references (blind or off list reference checks may be conducted on finalists Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records. ENMU is an Equal Opportunity Employer. Eastern New Mexico University does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 562-2115 . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to planning.analysis@enmu.edu . For any other inquires please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .