Executive Assistant to CEO

A Brief Overview

The Executive Assistant ("EA") will be responsible for directing questions and requests for information, managing complex reports and creating and monitoring complex plans and schedules. The Executive Assistant supports the executive management team for Hunt Military Communities. The EA has exposure to highly sensitive information for the organization requiring considerable tact, diplomacy, confidentiality and judgment. Additional duties include drafting and distributing highly confidential correspondence, preparing reports, maintaining files, and performing various special projects. The EA consistently exercises a high degree of discretion and independent judgment to successfully execute the following essential job functions.

What you will do

• Manages the coordination and arrangement of meetings and events, with very high-level executives both inside and outside the company including the preparation and organization of meeting space, materials in advance and order food for (breakfast/lunch, etc.).
• Proactively manages daily calendars and meetings if requested for the Vice President, Senior Directors, Directors, Facilities Directors, and other members of the Operations Support and Marketing team using discretion in the screening and prioritization of leader's time.
• Independently answers and/or triages requests for information.
• Independently establishes, organizes, and maintains electronic files.
• Facilitates communication and act as an effective liaison between internal and external customers by providing confidential, timely and accurate information.
• Assists with resident contact that may require corporate involvement by tracking initial report of concern through to resolution.
• Drafts and prepares correspondence, announcements, presentations, and reports both internal and external to the company.
• Creates and manages conference calls, including the preparation and organization of any needed materials in advance.
• Arranges routine and complex international and domestic travel.
• Leads projects independently by researching, preparing, and coordinating material.
• Assists with client contacts and support.
• Assists with projects/transactions in progress to include; administrative details, maintain contract timelines and document delivery.
• Manages office moves and other various facilities related tasks if applicable.
• Handles coding and payment of vendor invoices.
• Responsible for understanding and complying with company policies and procedures while performing the role outlined above.
• Consistently uses sound judgment and complex problem solving skills to provide professional administrative support in a fast-paced environment.
• Handles budget and financial management, data management, and content analysis.
• Communicates and responds effectively to verbal and written inquiries on behalf of leadership to professionally represent programs and policies in communications with all levels of employees and management, as well as with external stakeholders as necessary.

Qualifications

• Bachelor's Degree in Business Administration; or, equivalent work experience Required or
• Five or more years of executive administrative support. Required and
• Paralegal experience, commercial real estate a plus Preferred and
• Experience working in a dynamic environment with a commitment to meeting deadlines. Required and
• Experience in Photoshop and/or InDesign Required and
• Experience using Concur platform for travel reservations and expense reconciliation Required
• Strong time management, organizational skills, and detail oriented.
• Demonstrated ability to exercise excellent judgment and discretion in handling highly confidential information.
• Strong written and verbal communication skills and proven ability to communicate clearly and professionally with individuals at all levels, internally and externally.
• Ability to handle multiple priorities from various constituents with tight deadlines in a fast-paced environment.
• A high degree of professionalism and a strong work ethic coupled with a sense of responsibility and integrity required.
• Ability to resolve problems independently and work with a high degree of autonomy and responsibility.
• Attention to detail.
• Strong computer proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required.
• Required to possess and maintain a valid driver's license
• Strong analytical/problem solving skills.
• Requires a detail oriented, self-starter, who takes initiative, able to prioritize, work independently with limited direction and multi-task in busy environment.
• Ability to accept new responsibilities and adapts to changes in procedures and processes and work as a part of a team.
• Must demonstrate excellent written and verbal communication skills and interpersonal skills, particularly the ability to communicate effectively with all levels of management and industry professionals.
• Requires ability to complete high volumes of tasks and projects quickly with little to no guidance; react with appropriate urgency to situations and events that require quick response or turnaround; take effective action without having to know the total picture; and efficiently and creatively solve difficult or complex problems that affect all levels of management.
• High level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company.

Compensation

We are committed to offering competitive and equitable compensation. This position is also eligible for a performance bonus. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and/or experience. In addition to these factors - we believe in the importance of pay equity. We consider internal and external factors as a part of every final offer. We also offer a generous total compensation and benefits package.

Benefits
A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and so much more!

You must be able to pass a drug, background screen and physical abilities test/motor vehicle record check (if one is required per the position).

EEO/ADA
The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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