On-Campus Recruiting Coordinator - Football

The department of Athletics at West Virginia University is currently accepting applications for an On-Campus Recruiting Coordinator for Football.

About the Opportunity

This position will report directly to the General Manager of Football and indirectly to the Assistant Athletics Director/Football Management and Strategy; must also work closely with all others involved with carrying out the philosophy and objectives of the intercollegiate athletic program.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Manage logistical planning of on-campus official and unofficial recruiting visits by prospective student-athletes. Coordinate transportation, hotel accommodations, meals, tours, game tickets and game day recruiting functions. Provide guidance and information surrounding West Virginia University and the athletics department.
• Supervise the On-Campus Recruiting Assistant and other support staff (hosts/hostesses, tour guides, etc.).
• Event planning, including but not limited to official visits, unofficial visits/Junior Days, game day, donor functions, camps, and other special events.
• Coordinate with football coaches and staff on prospective student-athletes' visits, including the messaging the names of guests and their relationship.
• Organize and execute the recruiting communication plan.
• Communicate special events/occasions, including but not limited to recruit birthdays and holidays. Coordinate and provide campus tours to recruits, answering all questions for prospective student-athletes.
• Manage football/recruiting mass communications, including but not limited to mailings, emails, etc., working in collaboration with the graphic designer and recruiting staff.
• Assist with the maintenance of the Jump Forward recruiting database.
• Coordinate select meal planning, including meals at the Head Coach's house, preseason camp, staff retreat, etc.
• Support Director of Football Operations with away game travel, including the travel party, bus list, room list, entertainment, police escort, and all aspects of the hotel (room set-up, walk-thru, security, etc.)
• Coordinate room list, banquet event orders, and other operational items for home games. Manage calendar and birthday notifications for staff and players on Teamworks.
• Primary contact for current player parent/guardian communication. Serve on the 5th Quarter program leadership committee.
• Serve as a liaison with the Athletic Compliance Office. Maintain regular communication with athletic compliance staff regarding all prospects, official and unofficial visits, admission requests and clearances. Compile necessary written documentation for prospective student-athlete identifications, official and unofficial visits, contacts and evaluation for the Athletic Compliance Office. Assist the Athletic Compliance Office with the administration of applicable recruiting software to effectively monitor recruiting.
• Secure and maintain transcripts of prospective student-athletes for official and unofficial visits. Maintain and secure NCAA Eligibility Center records of prospects.
• Assist with the recruitment of prospective football student-athletes. Duties include, but are not limited to: assisting with the coordination of in-person recruiting visits, recruiting targets and recruiting commitments, and updating the coaching staff on recruiting issues.
• Perform other job-related duties as assigned by the General Manager for Football, Assistant Athletics Director/Football Management and Strategy, Assistant Athletics Director for Football Operations and/or Head Football Coach.
• Maintain knowledge of and comply with all rules, regulations, policies and guidelines of West Virginia University, the Big 12 Conference and the NCAA; must adhere to NCAA Bylaw 11.1 Conduct of Athletic Personnel. Failure to adhere to these policies will result in appropriate disciplinary action including possible suspension and termination.
• Exhibit a level of expertise in professional field.
• Represent the University on the highest professional level with dignity, integrity, and strength of character and will exhibit ethical behavior; must respect the rights and dignity of individuals with sensitivity to problems that may arise from racial and ethnical differences.
• Demonstrate a cooperative attitude towards all sports within the intercollegiate athletic program.
• Possess the ability to adapt to any situation, make decisions and work independently; position must have the ability to build and maintain relationships with student-athletes, coaches, staff members and constituencies; required to use creative abilities to develop new techniques and approaches in dealing with many issues controlled by this position; responsibilities of the position are ever-changing and require constant education; requires the ability to adapt to any situation and make decisions.
• Manage sensitive and confidential information related to student-athletes, coaches and staff utilizing discretion and correct decisions. Failure to use proper discretion at required level could result in major and significant embarrassment to the University and/or have a significant impact on image, revenues and eligibility of student- athletes.
• Manage professional and personal time to be handle time sensitive-issues, tight deadlines, extended hours beyond the normal workday, weekend work, regular travel in-season and on-call availability.
• Faithfully and diligently execute related duties of the department, as requested or assigned by the General Manager for Football, Assistant Athletics Director/Football Management and Strategy, Assistant Athletics Director for Football Operations and/or Head Football Coach.

• Bachelor's degree, preferably in sports administration, athletic coaching or similar field, is required.
• A minimum of one (1) year of experience involving:
  
  
  
  
  • Sports administration, preferably in recruiting or operations at the Division I level.
  • Strong knowledge of NCAA rules and regulations
  
  
  
  
• Graduate assistant experience acceptable
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, & Abilities

• Maintain high standard of ethics and integrity related to intercollegiate athletics
• Demonstrated knowledge of NCAA Division I intercollegiate athletics with particular emphasis on football.
• Demonstrated knowledge of NCAA and conference guidelines, policies, rules and regulations with the ability to interpret, apply, enforce and explain such policies and rules
• Maintain knowledge of state and University policies and procedures
• Exhibit strong creative, organizational and interpersonal skills
• Demonstrated ability in public speaking skills
• Demonstrated ability to function professionally under high stress and confrontational circumstances
• Demonstrated ability to manage multiple tasks for extended period of time
• Demonstrated ability to independently plan and organize work
• Proactive attitude towards work and assignments
• Demonstrated ability to maintain and develop personal contacts with outside groups, i.e. student- athletes, professional representatives, fans, media, donors, University community
• Demonstrated interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Ability to stay abreast of information impacting the affected area
• Demonstrated ability to organize and motivate groups and individuals
• Ability to maintain proper unit attendance and punctuality standards, work extended hours including nights and weekends (often with extensive walking and standing)
• Demonstrated skills in management of a Power 5 intercollegiate football program
  Ability to make administrative / procedural decisions and judgments
  Demonstrated ability to travel via motor vehicle.
  
  

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.